Who's It For?
Built for anyone who runs
their business, not just
their invoices.
Whether you're a freelancer, tradesperson, agency, or growing team — Invoice Ninja gives you the full picture of your business.
200k+
Businesses & freelancers using Invoice Ninja
$0
Cost to start — free plan, forever
100+
Industries & professions served
2014
Bootstrapped & founder-run since
Who uses Invoice Ninja
Built for every type of freelancer & small business
Whether you're a solo creative, a growing agency, a tradesperson, or a business with a full team — if you invoice clients, Invoice Ninja has you covered.
🎨
Freelancers ·
Creative & Design Professionals
Impress clients with beautifully branded invoices that reflect your creative identity. Accept cards, ACH, and PayPal, send automated late-payment reminders, and keep your business finances as polished as your work.
- Branded invoices with your logo & colors
- Quote-to-invoice conversion in one click
- Accept online payments instantly
- Automated late-payment reminders
- Professional client portal for every project
Design & Visual Arts
🎨 Graphic Designer
🖼️ Illustrator
🖥️ UI/UX Designer
🎭 Motion Designer
📐 Brand Designer
🏗️ Interior Designer
🏛️ Architect
🛋️ Industrial Designer
👗 Fashion Designer
🖨️ Print Designer
Photography & Video
📸 Photographer
💍 Wedding Photographer
🎥 Videographer
✂️ Video Editor
🎬 Film Director
📡 Drone Operator
🔊 Audio Engineer
🎙️ Podcast Producer
Writing & Content
✍️ Copywriter
📝 Content Writer
📚 Technical Writer
🌐 Translator
📰 Journalist / PR
🎵 Musician / Composer
🎤 Voice Actor
🖊️ Ghostwriter
📖 Author / Editor
🗞️ Blogger / Newsletter Writer
🎭 Screenwriter
🔤 Proofreader
Music & Performing Arts
🎸 Session Musician
🎹 Music Teacher
🎺 Music Producer
🎻 Orchestral Musician
🎤 Singer / Vocalist
💃 Choreographer
🎭 Theatre Director
🎪 Circus / Variety Artist
💻
Freelancers ·
Tech & Digital Services
A full suite of tools to advance your business. Your clients access their own branded portal to view all invoices, payment history, and documents. With every dollar and every task accounted for, you and your clients always know where you stand.
- Branded client portal at your custom URL
- Project & task time tracking — invoice with 1 click
- REST API & Zapier / n8n integrations
- Recurring billing for retainers & subscriptions
- Multiple users with permission controls
Development & Engineering
💻 Web Developer
📱 App Developer
🔧 Backend Developer
⚙️ DevOps Engineer
🤖 AI / ML Engineer
🔒 Cybersecurity
🛠️ QA Engineer
📊 Data Scientist
☁️ Cloud Architect
🎮 Game Developer
IT & Systems
🖥️ IT Consultant
🌐 Network Engineer
💾 Systems Admin
🛡️ IT Support
📡 Telecom Specialist
🤝 Tech Project Manager
🧩 ERP / CRM Consultant
🔐 Penetration Tester
📲 Mobile Device Manager
🖨️ Hardware Technician
Digital Marketing
📢 Digital Marketer
🔍 SEO Specialist
📣 Social Media Manager
📧 Email Marketer
💡 PPC / Ads Manager
📈 Growth Marketer
🤝 Affiliate Marketer
📊 Analytics Consultant
🛒 eCommerce Consultant
🎯 CRO Specialist
🤖 Marketing Automation
🔗 Link Building / Outreach
💼
Freelancers ·
Consultants & Professional Services
Bill by the hour or project with precision. Track every minute with built-in time tracking, create professional quotes that automatically convert to invoices, and keep your clients informed with a dedicated portal.
- Time tracking — bill every minute accurately
- Quotes that auto-convert to invoices on approval
- Recurring retainer invoices with auto-billing
- Detailed expense tracking & client re-billing
- P&L reports, aging & client statements
Business Consulting
📊 Business Consultant
🧮 Financial Advisor
📋 Management Consultant
🎯 Strategy Consultant
📈 HR Consultant
🤝 Sales Consultant
🧾 Bookkeeper
🏦 Accountant
📉 Risk Analyst
🔄 Operations Consultant
🌱 Sustainability Consultant
💼 Business Broker
Legal & Compliance
⚖️ Solicitor / Attorney
📜 Paralegal
🔎 Legal Researcher
🛡️ Compliance Officer
🏛️ Notary
🔏 Patent Agent
📑 Contract Specialist
🧑⚖️ Mediator / Arbitrator
Finance & Insurance
💰 Mortgage Broker
📊 Investment Advisor
🛡️ Insurance Broker
💳 Financial Planner
🏦 Tax Consultant
📈 Wealth Manager
🔢 Actuary
Real Estate
🏠 Real Estate Agent
🏡 Property Manager
🏗️ Property Developer
📐 Surveyor / Valuer
🔑 Lettings Agent
🏢 Commercial Broker
🧱 Property Inspector
Coaching & Training
🎓 Life Coach
💪 Business Coach
🧘 Wellness Coach
📚 Tutor / Educator
🎯 Executive Coach
🗣️ Public Speaking Coach
🌍 Language Tutor
🧑🍳 Cooking Instructor
🖥️ Corporate Trainer
🎮 E-Sports Coach
🔧
Freelancers ·
Trades & Home Services
Stop chasing payments with paper invoices and Word docs. Invoice Ninja lets you create professional invoices on your phone, accept card payments on the spot, and track materials and subcontractor expenses — all from the job site.
- Create & send invoices from your phone
- Accept card payments on-site or via a payment link
- Track materials & subcontractor costs
- Create quotes that instantly convert to invoices
- Attach photos & documents to any invoice
Construction & Trades
🏗️ General Contractor
⚡ Electrician
🔧 Plumber
🔨 Carpenter
🪟 Glazier
🏠 Roofer
🎨 Painter & Decorator
🪚 Joiner / Cabinetmaker
❄️ HVAC Technician
🪟 Tiler
🧱 Bricklayer
🏗️ Scaffolder
🔩 Welder / Fabricator
🪣 Plasterer
🪜 Flooring Installer
🔦 Solar Installer
🌡️ Insulation Contractor
Home & Outdoor Services
🌿 Landscaper / Gardener
🧹 Cleaning Service
🔑 Property Manager
🐶 Pet Care / Dog Walker
🚰 Pool Service
🪴 Tree Surgeon
🔧 Appliance Repair
🚪 Locksmith
🪲 Pest Control
🚗 Auto Mechanic
🧽 Pressure Washing
🏡 Home Staging
🚿 Window Cleaner
🌳 Snow Removal / Grounds
Automotive & Marine
🚗 Auto Detailer
🔧 Auto Body & Paint
🚐 Mobile Mechanic
⛵ Boat Mechanic
🏍️ Motorcycle Technician
🚌 Fleet Maintenance
🏥
Freelancers ·
Health, Wellness & Personal Care
Focus on your clients' wellbeing while Invoice Ninja handles the billing. Set up recurring billing for memberships and packages, take deposits for appointments, and give clients a professional portal to view their payment history.
- Recurring billing for memberships & packages
- Deposits for appointments & bookings
- Auto-reminders for outstanding balances
- Track time per client or session
- Accept cards, bank transfers, PayPal & more
Health & Medical
🏥 Private Practice / Clinic
🦷 Dentist
🦴 Physiotherapist
🧠 Therapist / Counselor
💊 Nutritionist / Dietitian
👁️ Optometrist
🐾 Veterinarian
🧪 Lab / Diagnostics
🦯 Occupational Therapist
👂 Audiologist
🧬 Speech Pathologist
🏃 Podiatrist
🩺 Telehealth Provider
Fitness & Wellness
🏋️ Personal Trainer
🧘 Yoga / Pilates Instructor
🥊 Martial Arts Instructor
🏊 Swimming Instructor
💆 Massage Therapist
🌿 Acupuncturist
🧖 Spa & Aesthetician
💇 Hair Stylist / Salon
💅 Nail Technician
💄 Makeup Artist
🏃 Running / Cycling Coach
🧴 Skincare Specialist
🌸 Aromatherapist
🎽 Sports Coach
Mental Health & Wellbeing
🧠 Psychologist
💬 Psychotherapist
🌱 Mindfulness Instructor
🛌 Sleep Coach
🎯 ADHD Coach
💡 Grief Counselor
🏢
SMBs ·
Small & Medium Businesses
Invoice Ninja is incredibly easy to use, and every feature is geared toward getting you paid. Instead of Word docs, Excel spreadsheets, or overpriced accounting suites — send beautifully branded invoices with minimum effort and maximum professionalism.
- Multiple users with role-based access permissions
- Expense tracking, vendors & purchase orders
- Bank account sync — auto-import transactions
- e-Invoicing & PEPPOL network access
- Manage up to 10 companies under one login
Wholesale, Manufacturing & Trade
📦 Wholesaler / Distributor
🏭 Manufacturer
🛒 Online Retailer
🚢 Import / Export
🏪 Supplier / Merchant
🖨️ Print & Signage
🔩 Parts & Components
🧵 Textiles / Apparel
🌾 Agriculture / Farming
🏗️ Building Materials
Transport & Logistics
🚚 Freight & Haulage
🚛 Courier / Delivery
🚗 Taxi / Limo / Chauffeur
✈️ Travel Agent
📦 Warehouse & Storage
⛵ Moving Company
🚂 Freight Broker
🚁 Charter Services
Agencies & Studios
🏢 Marketing Agency
💻 Web / Dev Agency
🎬 Production Studio
📣 PR Agency
🎨 Design Studio
🗂️ Staffing / Recruitment
🏡 Real Estate Agency
🔬 Research Consultancy
📊 Accounting Firm
🧑⚖️ Law Firm
🛡️ Insurance Agency
🎓 Training Company
Food, Hospitality & Events
🍕 Catering / Food Service
📅 Events & Venue Hire
🍽️ Restaurant / Café
🏨 Hotel / B&B
🍷 Bar / Brewery
🧁 Bakery / Confectionary
🛎️ Concierge / Hospitality
Education & Non-Profit
🎓 Training Provider
🏫 School / Tutoring Centre
🙏 Non-Profit / Charity
🏛️ Association / Society
📖 Online Learning Platform
🎭 Arts Organisation
Security, Safety & Other
🛡️ Security Services
🚒 Emergency Services Contractor
🔬 Scientific / Testing Lab
♻️ Waste & Recycling
⚡ Utilities Contractor
🌍 Environmental Services
📲
Gig Economy & Online Creators
Whether you work across multiple platforms or build your own direct client relationships, Invoice Ninja gives you a professional billing layer that's entirely yours — your brand, your portal, your payment terms, your clients.
- Accept payments in any currency, globally
- Remove Invoice Ninja branding (Pro plan)
- Send invoices from your own Gmail or email domain
- Automate billing for repeat clients & sponsors
- Track income across multiple revenue streams
Online Creators
📹 YouTuber / Streamer
🎙️ Podcaster
📱 Social Media Influencer
📖 Online Course Creator
📝 Newsletter Creator
🧑🎨 Digital Artist / NFT
📸 Stock Photographer
🎮 Twitch Streamer
📦 Brand Ambassador
🎵 Music Licensing
Platform & Gig Workers
🧑💼 Upwork / Fiverr Freelancer
🔀 Multi-Platform Contractor
🛠️ TaskRabbit / Handyman
📦 Delivery / Courier
🚗 Rideshare Driver
🏠 Airbnb / Short-Term Rental
🐶 Rover / Pet Sitter
🛒 Instacart / Shopper
Events & Entertainment
🎤 DJ / Live Performer
📅 Event Planner
💍 Wedding Planner
🎭 Actor / Performer
🪄 Entertainer / Magician
🎪 Stand-Up Comedian
💃 Dance Instructor
🎠 Party Entertainment
📷 Event Photographer
What the press says
Trusted by 200,000+ users worldwide
"A robust, flexible, yet surprisingly affordable invoicing and expense management tool."
★★★★★
"Well on its way to becoming one of the greats of the invoicing world! A great option for small business owners!"
★★★★★
"The best free invoice software — user-friendly and packed with the features!"
★★★★★
"2023 Best Invoicing for Freelancers. Can give any other free invoicing software a run for its money!"
★★★★★
From our users
Real businesses, real results
★★★★★
"Incredibly easy to use for both your team and clients. Customizable invoices and quotes, and clients get their own portals to manage their accounts."
Alberto O.
★★★★★
"Ease of use, customization, integration to payment gateways, and automatic invoice reminders. Everything a freelancer needs."
Aslan C.
★★★★★
"Invoice Ninja has incredible features for invoice management. Being able to track and automate my invoices as a small business owner is fantastic!"
Aaron L.
★★★★★
"I particularly like the client portal and the ability for my clients to log in at anytime to view their active or past invoices and payments."
Kyle G.
★★★★★
"10 out of 10. Easy to use, good user interface and overall great system. All invoicing options are available. 100% working and reliable."
Robbe D.
★★★★★
"Has vastly improved my invoicing process and made easy what was once an arduous task."
Alexander F.
Whatever your business, Invoice Ninja has you covered.
Join 200,000+ users across 50+ industries. Free forever.
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