All Features
Every tool that keeps
your business clear.
Freelancer? Small business? Invoice Ninja has every tool you need to run your business, invoice clients, and get paid — with the answer always being yes.
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Invoicing & Quotes
Create beautiful, professional invoices and quotes in seconds. Real-time PDF preview, product library, custom templates and more.
Professional Invoice Templates
4 free templates, 11 on Pro & Enterprise — each fully customizable with your logo and brand colors.
Real-Time PDF Preview
See your invoice exactly as your client will, as you build it. No surprises before sending.
Product & Service Library
Build a library of your products and services. Populate invoices in one click.
Quotes & Proposals
Send professional quotes. Clients approve online with e-signature — auto-converts to a payable invoice.
Multiple Currencies & Languages
Invoice in any currency or language. Set per-client for a fully localized experience.
Custom Invoice Numbering
Define your own invoice number sequencing with dynamic variables and date formatting.
Deposits & Partial Payments
Require a deposit to start work. Invoice auto-updates with remaining balance and new due date.
Bulk Email Invoices
Select multiple invoices and send them all at once with a single click.
Inventory Management
Track stock levels in your product library. Get notified automatically when running low.
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Online Payments
Clients pay directly from their invoice with one click. Connect your preferred payment gateway and get paid fast.
Stripe, PayPal & More
Connect Stripe, PayPal, Square, GoCardless, Authorize.net, Mollie, and many more payment gateways.
Recurring & Auto-Billing
Set up recurring invoices and auto-bill clients on a fixed schedule — weekly, monthly, annually.
1-Click Client Payments
Clients never leave their invoice portal. Click Pay Now, payment is processed seamlessly.
ACH & Bank Transfers
Accept ACH bank transfers and bank payments via supported gateways.
Credit Card Gateway Fees
Optionally pass along processing fees to clients, or encourage ACH payments.
Overpay / Tip Option
Allow clients to overpay as a tip, or set minimum underpayment thresholds.
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Time Tracking & Projects
Track every billable minute. Manage projects with Kanban boards and convert completed tasks to invoices instantly.
Billable Time Tracking
Accurately record every second spent on each task. Timer runs in the app as you work.
Kanban Project Boards
Visualize your projects and tasks on a Kanban board. See what's in progress, done, or next.
1-Click Task to Invoice
When a task or project is complete, send all tracked time to an invoice with a single click.
Project Management
Create projects, assign tasks, set budgets, and track progress all in one place.
Task Categorization
Organize and search tasks and projects with categories and custom labels.
Team Task Assignment
On Enterprise, assign tasks to team members and track who's working on what.
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Expenses & Vendors
Track all your business expenses, manage vendors and purchase orders, and re-invoice expenses directly to clients.
Expense Tracking
Log and categorize all your business expenses. Mark as billable or paid.
Vendor Management
Create vendor profiles and track all purchases and payments per vendor.
Purchase Orders
Create and email POs to vendors. Approved POs auto-convert to expenses.
Re-invoice Expenses to Clients
Add expenses directly to client invoices to recover costs easily.
Bank Account Sync
Enterprise: connect your bank via Yodlee or GoCardless to automatically import transactions.
Expense Reports
Run detailed expense reports with custom date ranges and category filters.
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Client Portal
Your clients get their own branded portal to view invoices, make payments, upload documents, and manage their account.
Branded Client Portal
Clients access their portal at YourBrand.invoicing.co (Pro) or Billing.YourCompany.com (Enterprise). Learn More →
Invoice & Payment History
Every invoice, quote, payment, and document is tracked and accessible to your client in their portal.
Saved Payment Methods
Clients can save their payment details for faster future payments and auto-billing.
Document Upload
Enterprise: clients and vendors can upload signed agreements and documents directly to their portal.
e-Signature & Approval
Require clients to e-sign or approve terms before accessing the payment page.
Password Protection
Optionally password-protect the client portal for additional security.
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Automations & Integrations
Connect Invoice Ninja to hundreds of apps and automate your entire billing workflow without writing a single line of code.
Zapier Integration
Connect to thousands of apps via Zapier. Automate invoice creation, payments, notifications and more.
Make (Integromat)
Build advanced multi-step automation workflows with Make — no coding required.
Auto Late-Payment Reminders
Set up first, second, third, or endless reminder emails to chase outstanding invoices automatically.
REST API Access
Pro & Enterprise: full REST API access to integrate Invoice Ninja with any custom system.
Gmail & MSN Email Sending
Send invoices directly from your Gmail or Microsoft account for a fully branded experience.
Pabbly & n8n Support
Also integrate with Pabbly, n8n, and Integrately for flexible workflow automation.
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Reports & Analytics
Run powerful reports across every aspect of your business. Export to CSV and build custom date ranges and groupings.
Profit & Loss Reports
Get a clear picture of your business financials with detailed P&L reports.
Invoice & Payment Reports
Track all invoices, payments, and outstanding balances with custom date parameters.
Expense Reports
Categorize and analyze all business expenses. Export as CSV for your accountant.
Client Statements
Generate client account statements with full transaction history on demand.
Dashboard Analytics
At-a-glance view of revenue, outstanding invoices, overdue payments, and recent activity.
Auto Sales Tax (US)
Pro: automatic US sales tax calculation by state. Set tax rates per line-item or invoice total.
All these features.
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