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Frequently Asked Questions
What are the benefits of using invoice templates?
Businesses need their invoices to be clear, legally valid, and professional–a hastily typed Word document or email simply doesn’t give the right impression and can pretty easily be mistaken for spam.
Invoice templates provide a done-for-you format. All you need to do is upload your logo and company details (or personal information if you’re a freelancer) and enter the relevant billing. It’s quick, simple, and free!
Missing out something crucial from an invoice is all too easy when you’re in a rush, working through a massive pile of outstanding admin, or trying to type or write out every invoice manually. Our templates are ready to go, with options to link to your preferred payment method, ensuring you don’t skip past anything important, such as sales tax, payment due dates, or your contact details.
Which invoice template formats should I use?
The choice of template is yours–browse through our professional templates and pick a style that feels right for your business! Our free plan includes four to choose from, or you can go Pro and unlock access to a library of eleven formats and themes.
When you first create your Invoice Ninja account, we’ll give you a nudge to upload your business logo, so every invoice you produce is tailored to you.
How do I make an invoice for my small business?
It’s simple, and you don’t need bookkeeping or accounting expertise to produce professional, consistent invoices, whether you’re an experienced business owner or just starting out. Here’s how it works:
- Create an Invoice Ninja account, enter your details, and drop in your logo.
- Pick the template you like best, and type in the relevant info: customer name, address, product or service, amount to pay, and applicable taxes.
That’s it! Shoot your invoice over to your client directly and integrate your payments solution if you wish, such as a Pay Now button linked to your PayPal or WePay account, and you can tick your invoicing off the list.
If you get stuck or need a few pointers, you can access tons of tips with over 5,000 community members in our exclusive Slack group, a wealth of guidance in our online forums, or you can send us a quick message for support from the Invoice Ninja team.
Which are the best invoice templates?
We set out to make business admin and invoicing stress-free and seamless, combining advanced software features and security with transparent pricing, amazing service, and all the tools you need. Our pricing plans are varied and scalable, starting with a zero-cost option for up to twenty clients, unlimited invoicing, four templates, branded documents, and auto-billing functionality.
As your business grows, we’re right here with you, offering Pro and Enterprise solutions, always backed by our friendly support services. Invoice Ninja also has a handy desktop app, or you can log into your account from anywhere, making it easier than ever to handle your admin remotely in just a few clicks.
How do I start invoicing online?
Where do I begin?
- Create a FREE Invoice Ninja account
- Upload your logo & choose an invoice design
- Integrate your payment gateway
- Create clients, invoices, get paid!
How do my clients pay their invoices online?
A merchant processor is also called a ‘payment gateway‘. After integrating a payment gateway with your Invoice Ninja account, your clients will see a “Pay Now” button on their invoices.
What is a Merchant Processor/ “Payment Gateway”
The ‘payment gateway’ processes your clients payment and your clients never leave their Invoice Ninja client-portal.
The payment gateway then deposits the money into your bank.
Invoice Ninja supports dozens of payment gateways, click here for the full list.
How do I upload my company logo on invoices?
Navigate to Settings>Company Details, and click “Logo” to upload or change your logo. This is available to all plans, including free:)
How do I customize my invoice template design?
Free accounts include 4 free invoice template designs, Pro & Enterprise plans include 11 invoice template designs!
All plans allow you to upload your company logo/branding to invoice clients with a professionally branded invoice design.
As part of the Pro & Enterprise plans also allow advanced customization of invoice designs.
Find out why small businesses around the world trust Invoice Ninja.
You can focus on doing what you love, we’ll help with the invoicing.
