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6 Key Questions to Consider Before Launching Your Business

  • February 19, 2024
Woman at dining room table with laptop.

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  • freelance career, launch business

Starting your own business, being your own boss, and having the freedom and flexibility that comes with it can be an attractive option for some.

And while it can be an exciting journey, it can also be challenging at the beginning because before you launch your business, you likely ‘don’t know what you don’t know’.

Some things will come with time and experience. However, there are some key questions you should consider before you launch your business to give yourself the best chance of success.

To get you off to a good start, here are 6 of them.

1. Is your business idea viable?

And have you done all the required research? This goes beyond asking family and friends whether they think it’s a good idea or not.

If you’ve come up with a unique business idea, do you know if there is a gap in the market? Are you providing a solution that doesn’t yet exist? In short, is there a need for it?

Even if you haven’t got a unique idea and are providing something that already exists (you don’t have to reinvent the wheel), you’ll need to distinguish yourself from the competition – to give your potential clients or customers a reason to buy from you instead of someone else.

You might be turning a hobby or passion project into a business. You could be operating a side hustle or working part-time. Either way, you’ll need to make a profit. So, as well as your prices (and your competitors), you’ll need to take into account your costs and overheads.

And the most important aspect – what are you selling, and who are you selling to? It’s vital that you identify this at the outset.

Another consideration is how you will fund your new venture. Will you use your savings and bootstrap it, or consider taking out a bank loan, seek venture capital, or a small business government grant if one is available? 

There’s plenty to think about.

2. Where will you work?

Will you have separate premises, a home office, a co-working space – or a combination?

If you can work from home, this will significantly reduce your overheads. However, some businesses will require premises, i.e. a workshop or kitchen. Furthermore, where you are based could significantly impact your business. Think about getting there yourself or your customers and clients visiting or finding you. Will you be in a shopping mall or a business park? These considerations will all determine how much you charge and how much money you can make.

While remote and online working has risen significantly since the pandemic, some businesses cannot be run effectively 100% online.

If you are a tradesperson, you might need to travel to other people’s homes and premises to carry out your work, for example, if you are a plumber or electrician.

3. How will you set your business up?

Will you be a sole proprietor, incorporate as a limited company or set up a partnership? Your legal structure will have an impact on how you run your business.

When starting out as a freelancer, some people start off as a sole trader (proprietor) and then set up a limited liability company at a later date.

Setting up as a sole proprietor is usually more straightforward than setting up a company, which, as well as company registration, will require a separate business bank account.

However, a company provides you with limited liability, meaning it is liable for debts or lawsuits – and your personal assets are generally protected. Also, in some cases, there can be a tax optimization benefit in operating a company and drawing a salary (and/or dividend) depending on your jurisdiction and tax position.

You should also investigate any regulatory licenses, permits, or mandatory business insurance you need to have in place, depending on the nature of your work and location.

You may want to consider seeking professional advice on this important aspect.

4. What materials do you need?

What materials do you need to perform your work or produce your product?

For example, you may require certain software, office furniture, apparel, safety gear, computers, or specialized tools if you are a tradesperson. If you have started out on a low budget, you could consider whether your tools need to be brand new or if you could use re-loved tools, or maybe even hire them as and when required.

Depending on your business, you may also need to find reliable suppliers. Finding and then building a mutually beneficial relationship with suppliers can take time – and all this needs to be in place before you can even begin a day’s trading.

Your material costs will affect your profits and cash flow.

5. How will you market your business?

Your potential customers and clients won’t know you exist unless you adequately market your business.

Marketing can be done via many channels, and you’ll most likely need some online presence. An SEO-optimized website with your sparkling new brand and compelling business name would be a good start.

But you don’t have to stop there; you can also be on one or multiple social media channels – depending on where your market (ideal customers or clients) hang out.

If you are setting up a local brick-and-mortar business or mom-and-pop shop, you could consider leafleting or advertising in local newspapers or radio stations.

How you market your business will very much depend on the nature of your business. The key is to know exactly who you are marketing to – so make sure you identify your ideal customers at the very start.

There is a well-known business saying worth bearing in mind; ‘If you are marketing to everyone, you are marketing to no one’.

6. How will you get paid?

In addition to your pricing, you’ll need to determine how you’ll get paid.

Not getting paid on time will have an impact on your cash flow.

Invoice Ninja is a leading free invoice software with a wide range of small business-friendly features to help you get paid quickly and on time.

Designed specifically for freelancers, solopreneurs and SMEs, it comes with professionally designed invoices, multiple payment gateways so you can get paid in just 1 click, client-side portals, purchase orders, quotes, recurring invoices, payment reminders, time and task tracking and lots more to ensure you get paid quickly and as hassle-free as possible.

Try it for free here.

~

There are many other things to consider when launching a business, depending on your circumstances. We hope this gave you some good pointers. If you know of anyone else who would benefit from this blog post, please share it. Thank you!

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See all automations here!

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The Invoice Ninja Pro Plan allows you to create custom email reminders based on the invoice date or invoice due date. Define date parameters to remind your clients before or after invoices are due to ensure you GET PAID!

Set “First, Second, Third” or “Endless” reminders to ensure invoices are not overlooked and you get paid faster!

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Email our great looking invoice emails by using existing “Light”, “Dark”, or “Plain” invoice email design templates, or create your own!

Invoice emails are 100% customizable! Use dozens of available variable options to ensure your emails are customized per client with custom values!

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The Invoice Ninja Pro Plans allows you to create custom invoice number sequencing for invoices, quotations, payments, and clients by using dozens of available dynamic variables provided in your account!

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Looking to motivate clients to pay on-time? Set up invoice late fees that apply automatically when invoices pass their due dates. You can set up late fees as a percentage % of the invoice or as a flat $$$ value. 

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The Invoice Ninja Pro & Enterprise Plans offer extremely robust reporting options:

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Each report’s data can be grouped in various methods with custom date parameters defined. Reports can then be exported as a CSV file for further review/use.

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Ensure that your emails are opened! The Invoice Ninja Pro & Enterprise Plans allow you to create custom email subject lines & body templates for every aspect of your account: 

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​

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Create Client Subscriptions: Recurring & Auto-Billing Subscriptions.

 

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​

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Create custom fields on your quotes & invoices!

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Up to 4 custom fields per section: Client fields, Product table columns, Invoice data, more! 

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Interlink up to 10 companies! With 1 log-in you can access your accounts and move between companies with 1-click!

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View your invoice PDF’s as they are created in real-time! Ensure that everything looks amazing before emailing them out for payment!

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Enable ability to overpay/underpay an invoice.

“Underpaying”: Set a minimum amount that you will accept and your clients can underpay an invoice with an amount they choose, within your defined minimum limit.

“Overpaying” allows clients to send a tip!

​

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Invoice Ninja supports dozens of languages, currencies, time & date formatting options, and much more.

You can can also customize any labels/wording used within your account. Examples of common changes are “Invoice” to read “Tax Invoice” and “Quotation” to read “proforma”. You can customize everything within your account!

​

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Create Purchase Orders to email out to your Vendors. When PO’s are approved they are then be converted into Expenses! Expenses can be rebilled to  clients or used to run reports!

​

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Kanban Boards to Manage Projects

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A Kanban board is a project management tool which provides a visualization of single or multiple tasks & workflows. It’s a tool based on a work philosophy originating in Japan which emphasizes focus on one particular task at a time over a multitask approach, as well as the benefits of collaboration.

Kanban boards are designed to make planning, managing, and completing tasks easier thanks to a visual overview of the entire work process. You get to see what needs to be done, when it needs to be done, who needs to do it, and how much is left to do, all on one color-coded board.

​

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When quoting or invoicing your client, you may need to include multiple contacts to receive your quotes & invoices. Sales, billing, management teams? You can create multiple contacts per client to ensure all emails sent are seen by the correct people to get you paid!

​

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If you don’t wish to integrate with our existing payment gateway integrations for online payments, you can create custom instructions for your clients to see! The most common is providing bank details/wire instructions.
 
-Navigate to Settings>Online Payments, click “Configure Gateways”
-Click the “+” and select “Custom” under the option of providers.
-You can then put into place instructions for your clients.
 
With this option, when your clients click “Pay Now” on the invoice, your custom payment instructions will pop-up!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

 
Create a Free Account!

Enabling/Disabling Nav Modules

Forever Free

Add or remove “modules” from your account navigation & client-side portal. 

  • Invoices
  • Recurring Invoices
  • Quotes
  • Credits
  • Projects
  • Tasks
  • Vendors
  • Purchase Orders
  • Expenses
  • Recurring Expenses
  • Bank Transactions

Only add those modules to the navigation that you’re using, to increase efficiency and streamline your account navigation!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Create Taxes per Invoice Total or per Invoice Line-Item

Forever Free

Powerful tax settings.

  • Create up to 3 separate tax rates per invoice total.
  • Create up to 3 separate tax rates per individual invoice line-item!

You may have line-items (services or products) that are tax exempt, others that require taxation. You can create multiple tax situations per client or invoice! 

Invoice Ninja also supports creating inclusive & exclusive taxes per client as needed

  • Exclusive taxation: $100 + 10% = $110
  • Inclusive taxation: $100 + 10% = $100 ($90.91 + tax $9.09)

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

​Enable/Disable Recurring When Cloning

Forever Free

Save time by cloning invoices within a client, or clone an existing invoice to a new client! You may wish to clone a invoice from one client to another and set up the new invoice as recurring with auto-billing, or vice versa! 

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

 

Create a Free Account!

Setup Automatic Credit Card Gateway Fees

Forever Free

You may wish to pass along your credit processing fee to your clients if they pay by credit card, or simply to encourage your clients to pay by ACH bank transfer! Set up automatic fees at your discretion or enable the fee to auto-match your gateway fee!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Bulk Emailing Invoices & Quotations

Forever Free

If you wish to semi-automate emailing out invoices & quotes to your clients, utilize the bulk send feature! Simply select all the invoices & quotes and click “Send” and your account will automatically que them up to go out! 

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

​Multiple Currencies & Languages

Forever Free

Invoice Ninja supports dozens of languages & currencies!

You can set different languages & currencies per client! Is your account in English, but it would be nice if your French speaking clients saw their client portal in French or Spanish speaking clients seeing payment instructions in Spanish? We have you covered!

Languages and currencies can be set per individual client!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Importing Expenses & Vendors

Forever Free

Keep all records up to date & run accurate reports by importing Expenses. Expense importing can be done manually anytime, or you can automate it with our new banking Yodleee integration!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Item & Product Library System

Forever Free

Why waste time typing? Create product & services in your Product Library! When creating invoices simple click from the line-item selector to quickly populate invoices and email them out!

Your product library also works (optionally) together with the Inventory feature! You can define the # of inventory stock available and when creating invoices the product library will reduce inventory levels and notify when you’re running low!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Alerts When Client Views & Pays Invoices

Forever Free

Want to know when your client clicks to view their invoice?

Set up notifications when clients view quotes, invoices, make payments, and also if a clients payment fails. 

If you have additional account users, you can also be notified when your User are creating and sending out quotes & invoices! 

Many notification options to keep you informed of all actions taking place within your account!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Projects, Tasks & Track Time

Forever Free

Task time-tracking allows you to accurately record every second spent on each individual task and quickly transfer timed data to the relevant invoice.

  • Create Project, Tasks, and Track Billable-Work
  • Convert Timed-Tasks to Invoices with 1-Click
  • Easily Categorize to Search Tasks & Projects

When you’re done with a task or series of tasks within a project, simply click and send your work-time to an invoice with 1-click!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Accept Deposits & Partial Payments

Forever Free

Do you require a deposit or down-payment from clients to commence your work?

Set partial payments/deposits with unique due dates for partial payments/deposits! After your client pays the partial payment the invoice will automatically update itself with the balance due and set the new final invoice due date.

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

 

Create a Free Account!

Approved Quotes Auto-Convert to Payable Invoices

Forever Free

Automate your workflow! When you email out quotations to your clients, they can “Click to Approve” the quotation which then converts the quote into a payable invoice!

Invoices can then be paid online with 1-click, and your account documents all steps!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Client-Side Portal & Invoices/Payments History

Forever Free

Every action your clients take is recorded and viewed into their client-side portal. 

Invoices, quotes, payments and more are tracked.

Uploaded documents, payment methods, client-profile – everything is accessible and recorded to ensure a smooth experience for you & your clients!

Your clients also have dynamic functionality to run their balance statements with custom date & data parameters!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Recurring Invoicing & Auto-Billing Clients

Forever Free

If you have clients that need to be billed again & again on a fixed schedule (weekly, monthly, etc…), Invoice Ninja offers auto-billing via the world’s favorite payment gateways:

  • Stripe
  • WePay
  • Braintree
  • Authorize.net​​
  • Mollie
  • GoCardless
  • Square
  • Eway Rapid
  • PayFast
  • Checkout.com
  • Paytrace
  • Forte

Auto-billing (AKA “token billing”) is a feature that enables the payments system to capture your clients’ credit card details and store them for billing at a future date. Token billing enables auto-billing, which means future invoices can be issued automatically. Invoice Ninja integrates seamlessly so you can enjoy all the advantages of token billing via your Invoice Ninja account.

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Track Inventory Levels

Forever Free

The inventory management feature works together with your “product library”!

Set inventory stock within your product library with threshold notifications. When you create invoices and populate invoice line-items, the inventory stock levels will reduce automatically! When your stock runs low the system will email you a notification reminder to stock up!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Invoice Template Designs

Forever Free

Beautiful well formatted invoices are critical to show clients that you mean business!

Invoice Ninja offers 11 invoice template designs. Free users have 4 free invoice templates, Pro & Enterprise user have all 11 invoice template designs.

Each invoice template can be customized with your company logo, colors scheme to match your brand, and detailed formatting customizations are also offered!

Give your clients a truly branded experience with your company by customizing your invoice templates to match your company branding! 

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Online Payment Gateways

Forever Free

Integrating your Invoice Ninja account with a payment gateway allows clients to pay their invoices with 1-click! 

The payment gateway processes the transaction in the background while your client never leave their Invoice Ninja client-side portal. Seamless! 

Integrate your invoices with: 

  • Stripe Payments
  • WePay Payments
  • PayPal Payments
  • Checkout.com Payments
  • Braintree Payments
  • PayFast Invoice Payments
  • Authorize.net Payments
  • Square Payments
  • Mollie Invoice Payments
  • Many more!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Upload your Company Logo

Forever Free

Providing your clients a branded experience is critical for professionalism and building trust. Upload your company logo to your preferred invoice template design.

All accounts, Free & Pro/Enterprise, are able to upload logos an customize their invoice colors to match their logo & company brand theme.

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Create & Email Invoices & Quotes in Real-Time

Forever Free

Real-time PDF preview creation shows your invoice review as you build it in real-time. Utilize the product library to quickly populate invoices with 1-click, view the invoice .PDF preview to ensure everything looks awesome, and send it out!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Dynamic Dashboard Data

Forever Free

View revenue, invoices sent, recent activity data. Track upcoming invoices, invoices past due, and more!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!