Invoice Ninja
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Expenses & Vendors

See where
every dollar goes.

All your sales, expenses, clients, and vendors in one system. Track, categorize, re-invoice clients, and run reports — without switching tools.

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Expense management

Every expense tracked, categorized & reportable

With Invoice Ninja, all sales, expenses, clients, and vendors are stored and managed in one system. Mark expenses as billable and re-invoice clients with a single click.

  • Easily create & manage expenses
  • Auto-import bank transactions via Yodlee or GoCardless
  • Mark expenses as billable — re-invoice clients with 1 click
  • Create vendors & organize expense categories
  • Expense reporting & vendor statements
  • Create recurring expense profiles
  • Mark expenses as logged or paid
  • Export expenses & vendors
  • Bulk assign expense categories
  • Bulk create expenses from bank transactions

Expenses · This Month

Adobe Creative Cloud

$54.99

Recurring

AWS Hosting

$142.00

Billable

Contractor — Design

$1,200.00

Billable

Office Supplies

$38.50

Logged

Total this month

$1,435.49

Purchase orders

Create, send, and track vendor POs

Log expenses, manage vendors, create purchase orders, and sync your bank — so your costs are always as clear as your income.

📋

Create & Email POs

Create professional purchase orders and email them directly to your vendors from within Invoice Ninja.

🔄

PO → Expense Conversion

Approved POs automatically convert into billable expenses. Re-invoice clients with 1 click.

📈

Track & Report

Track POs and converted expenses per vendor. Run full P&L reports on POs, vendors, and expenses.

📎

Clone to Invoice or Quote

POs can be cloned to create invoices, quotes, or credits — saving you time on repetitive billing.

🔁

Recurring Expense Profiles

Set up recurring expense profiles for ongoing costs. Invoice Ninja creates them automatically on schedule.

🏦

Bank Import Integration

Automatically import expenses from your bank via Yodlee or GoCardless and match to vendors instantly.

Track every expense.
Bill every dollar.

Expenses, vendors, and POs — all in one place. Free to start.

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Free forever · No credit card required