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      Freelancer? Small business?
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      Tools to run your business, invoice clients & get paid.

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      Shopify Integration

      Automate your invoicing by connecting Invoice Ninja to your Shopify store!

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      With Invoice Ninja, the answer is always yes!

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      Tools to run your business, invoice clients & get paid.

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      Automate your invoicing by connecting Invoice Ninja to your Shopify store!

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      With Invoice Ninja, the answer is always yes!

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      • vs. Invoice2Go
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How You Can Set Up a New Freelance Business in Just 24 Hours

  • July 7, 2019

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One of the most exciting decisions you’ll ever make as a freelance professional is one you’ve already made – the decision to start a freelance business. 

Freelancing is an exciting career path. As you quickly research how to set up a new freelance business, your skin will be tingling as you imagine the liberating lifestyle you can potentially enjoy. 

And your dreams wouldn’t be inaccurate either. There are many freelancers who, with hard work and dedication, have gone on to build 6-figure careers for themselves. It’s a realistic goal and one you too can achieve. 

What’s more, you can set up your new freelance business in just 24 hours. 

As a solopreneur offering services, you can begin almost immediately, and start earning money within just a few days. Whether you’re a graduate fresh out of college, an unhappy employee looking for a way out of a 9-to-5 job, or a new mom desperate to earn money from home, a lucrative freelance career is there for the taking. 

Things to consider in the first 12 hours

However, as you pace your home with bustling energy and research domain names, there are a few things you might want to consider before setting up a website 

(See also: Is freelancing really for you?)

A few initial hours of planning will ensure you enjoy a strong and stable start to your freelancing career. 

In fact, it’s often wise to sleep on these decisions before taking any action at all. A good night’s sleep will incubate the plans you have and allow you to come at them again in the cold light of the morning, with deeper clarity. 

So what do you need to bear in mind? 

Decide what you want to do and why

You probably already have a good idea of the freelance business you want to create. If you enjoy writing, for example, you might be considering setting up a blogging business. If you have experience working in the fashion or beauty industry, you might be thinking of becoming a freelance editorial stylist or personal shopper. 

It’s important to not only consider the short-term but also the long-term. Is this a career direction you can imagine being passionate about in 5 years or 10 years? Is it one which can be scaled up? Who are your ideal clients? Also, is there market demand for what you do? Loving your work is essential but it will always be a hobby if no one will pay you. 

Define your services

Knowing what your business is about is one thing, understanding exactly how you can translate this into much sought after services is another. How can you leverage your skills into services people need and want? 

A good course of action is to explore what other people are doing in the field in which you want to focus. Check out their websites and study the services they offer, as well as portfolio examples and client testimonials. Study forums where your target audience interact and look for clues as to the common problems for which people need solutions. 

Your research will help you put together a collection of services, which you can then make your own. 

Define your brand

Once you know in more detail what services you’ll offer, it’s time to create a brand identity. Strong branding is essential to your marketing and sales efforts. Your brand is essentially the identity by which your target market will associate your business. You need it to be clear and compelling. 

A good brand identity comes from knowing your target market inside and out. The more targeted a focus, the easier you will find it to attract your perfect clients. 

This is where specializing in a particular niche market or service can help you early on. Freelancers who specialize tend to get noticed more easily and also charge higher rates than their generalist counterparts. A brand focused around a niche service, industry, or customer is more potent. 

Setting up your freelance business

When you know the services and brand identity you want to create, it’s time to get your freelancing career off the ground. 

The next step is to build a website. 

Choosing a domain name and hosting

Every freelancer needs a website. It’s your business home on the net and the first place potential clients go when they want to know more about you. 

You don’t need to invest a lot of money on a snazzy new website right from the get-go. You can reinvest your earnings later on. The most important things to get right at the beginning are the domain name (your url) and basic functionality. 

As a freelancer, there are a few ways to go about choosing a domain. You can simply use your name, if it’s relatively rare. Or, you can use your name plus a keyword which reflects your line of work (for example: johnsmitheditor). If you prefer to work under a business name, then this will need to be your domain as well. 

Once the domain name has been purchased, you can then invest in a self-hosted website and an easy-to-use website builder. These have been designed for anyone to quickly set up and get going, within a couple of hours. 

Examples include WordPress and Wix, which are very user-friendly and come with a variety of pre-made templates ready for near-instant use. 

Collect together essential tools

Before you open the proverbial doors to your business, you’ll need some essential tools. 

For example, prior to any client work, it’s wise to send a deposit invoice with an upfront request for a percentage of the final fee (see: invoicing etiquette). This prevents unscrupulous clients from not paying you at all. It also improves your cash flow, which is vital early in your career. 

At Invoice Ninja, we provide freelancers with free invoicing solutions to all of their day-to-day needs including the creation of branded invoices, quotes, and proposals as well as a wide array of app integration and synchronization options. Plus, a huge number of payment gateways, time-tracking systems, and project management Kanban boards.  

Everything is very easy and intuitive to use. 

Announcing yourself to the world

Nearly 24 hours has past and you’re all set to work with clients. Your new freelance business is born. 

The next stage is to write some basic initial copy on your website, telling visiting prospects who you are and how you can help them. You can build on this in the days to come. Initially you can write this content yourself but in time it might be a wise investment to work with a copywriter. 

With optimized content, together with social media updates, outbound sales techniques, regular blogging, targeted outreach, and networking, you’ll soon find yourself working on some exciting projects. 

You really can set up your new freelancing business within 24 hours from now. 

That said, if you’re not clear on exactly what you want to do and why, then it’s wise to spend an extra week or two really getting these points clear in your mind. 

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Freelancing, Business Scene, Business Tools, Efficiency, Productivity, Solopreneur
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Additional Users Activity Notification Settings

Enterprise Ninja

As part of the Invoice Ninja Enterprise plan you can create additional account users, set permissions of what additional account users can view/create/edit, and receive notifications for actions taken by users!

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As part of the Invoice Ninja Enterprise plan you can create additional account users, set permissions of what additional account users can view/create/edit, and receive notifications for actions taken by users!

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We understands that automating transaction imports are a huge asset when it comes to getting paid and staying organized.

Invoice Ninja has partnered with Yodlee, a specialist provider of secure bank data connections, to offer bank, credit cards, and PayPal transaction data syncing.

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Files can be attached to your company for all clients to see, attached individually per client, or attached individually per invoice &/or expense!

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Customize your client portal URL to match your branding YourBrand.Invoicing.co

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Enable third-party apps to create invoices within your account.

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Use the power of Zapier, Make, Pabbly, Integrately to integrate with Invoice Ninja with hundreds of apps to automate workflow!

With Zapier you can integrate your Invoice Ninja with thousands of other apps. and streamline your cross-app workflow with smooth automated functions.

With Make you can connect Invoice Ninja to your favorite apps & services. Just create a scenario that will watch for new data being created in a specified app and it will automatically trigger actions in Invoice Ninja, or vice-versa!

See all automations here!

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Focus on doing what you love.​ We’ll help with the invoicing​:)

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Custom Reminder Emails

Ninja Pro Features

The Invoice Ninja Pro Plan allows you to create custom email reminders based on the invoice date or invoice due date. Define date parameters to remind your clients before or after invoices are due to ensure you GET PAID!

Set “First, Second, Third” or “Endless” reminders to ensure invoices are not overlooked and you get paid faster!

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Custom Invoice Email Design

Ninja Pro Features

Email our great looking invoice emails by using existing “Light”, “Dark”, or “Plain” invoice email design templates, or create your own!

Invoice emails are 100% customizable! Use dozens of available variable options to ensure your emails are customized per client with custom values!

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​Set​ a ‘BCC’ Address for Invoice & Quote Emails

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Do you need others in your company to get notified that invoices were sent out, but don’t need everyone to see? ​Include additional company members for email “BCC” notifications when invoice emails are sent to clients.

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Custom Invoice & Quote Number Sequencing

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The Invoice Ninja Pro Plans allows you to create custom invoice number sequencing for invoices, quotations, payments, and clients by using dozens of available dynamic variables provided in your account!

Custom number sequencing, include date formatting, custom client ID’s, more!​

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Automatic Late Fees on Unpaid Invoices

Ninja Pro Features

Looking to motivate clients to pay on-time? Set up invoice late fees that apply automatically when invoices pass their due dates. You can set up late fees as a percentage % of the invoice or as a flat $$$ value. 

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Create Reports, Accounts Aging & Client Statements

Ninja Pro Features

The Invoice Ninja Pro & Enterprise Plans offer extremely robust reporting options:

  • Client Reports
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  • Tasks Reports
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Each report’s data can be grouped in various methods with custom date parameters defined. Reports can then be exported as a CSV file for further review/use.

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Focus on doing what you love.​ We’ll help with the invoicing​:)

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Enable Invoice Approval Checkbox or Client Signature

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Ensure that you document client agreements! With the Invoice Ninja Pro & Enterprise plans you can require an “Approve Terms of Business” checkbox or enable an e-signature in order for your clients to approve quotations or access to the payment page from invoices.

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Focus on doing what you love.​ We’ll help with the invoicing​:)

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Customize Email Subjects & Body Text

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Ensure that your emails are opened! The Invoice Ninja Pro & Enterprise Plans allow you to create custom email subject lines & body templates for every aspect of your account: 

  • Invoice emails
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  • Custom emails!

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Pro & Enterprise Accounts have 11 invoice template designs to start with! You can then create custom designs based on any template giving you true creative freedom!

​

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Attach Invoice & Quotations PDFs to Emails

Ninja Pro Features

Many clients want their invoice PDF with the first email! Enable attaching quotation & invoice PDF’s to all client emails sent out!

​

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Focus on doing what you love.​ We’ll help with the invoicing​:)

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Create Client Subscriptions: Recurring & Auto-Billing

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Create Client Subscriptions: Recurring & Auto-Billing Subscriptions.

 

​Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

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Create "Client Groups" Workflow Settings

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Show different company logos & contact details to different client groups, configure different payment terms to different client groups, use different languages to different client groups, many use cases!

​

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Send Invoices & Quotes via Gmail & MSN Accounts

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You can email invoices, quotes, & payment reminders via your Gmail or MSN accounts! This ensures that your clients experience a truly branded experience and see your company name only!

​

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Create Custom Fields & Invoice Designs

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Create custom fields on your quotes & invoices!

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Up to 4 custom fields per section: Client fields, Product table columns, Invoice data, more! 

​

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Link Multiple Companies (x10) with 1 Login

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Interlink up to 10 companies! With 1 log-in you can access your accounts and move between companies with 1-click!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

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View your invoice PDF’s as they are created in real-time! Ensure that everything looks amazing before emailing them out for payment!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

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Forever Free

Enable ability to overpay/underpay an invoice.

“Underpaying”: Set a minimum amount that you will accept and your clients can underpay an invoice with an amount they choose, within your defined minimum limit.

“Overpaying” allows clients to send a tip!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

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Localization of Language & Currency Settings

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Invoice Ninja supports dozens of languages, currencies, time & date formatting options, and much more.

You can can also customize any labels/wording used within your account. Examples of common changes are “Invoice” to read “Tax Invoice” and “Quotation” to read “proforma”. You can customize everything within your account!

​

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Vendor Purchase Orders

Forever Free

Create Purchase Orders to email out to your Vendors. When PO’s are approved they are then be converted into Expenses! Expenses can be rebilled to  clients or used to run reports!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

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Kanban Boards to Manage Projects

Forever Free

A Kanban board is a project management tool which provides a visualization of single or multiple tasks & workflows. It’s a tool based on a work philosophy originating in Japan which emphasizes focus on one particular task at a time over a multitask approach, as well as the benefits of collaboration.

Kanban boards are designed to make planning, managing, and completing tasks easier thanks to a visual overview of the entire work process. You get to see what needs to be done, when it needs to be done, who needs to do it, and how much is left to do, all on one color-coded board.

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

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Multiple Contacts Per Client

Forever Free

When quoting or invoicing your client, you may need to include multiple contacts to receive your quotes & invoices. Sales, billing, management teams? You can create multiple contacts per client to ensure all emails sent are seen by the correct people to get you paid!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

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Custom Payment Instructions

Forever Free

If you don’t wish to integrate with our existing payment gateway integrations for online payments, you can create custom instructions for your clients to see! The most common is providing bank details/wire instructions.
 
-Navigate to Settings>Online Payments, click “Configure Gateways”
-Click the “+” and select “Custom” under the option of providers.
-You can then put into place instructions for your clients.
 
With this option, when your clients click “Pay Now” on the invoice, your custom payment instructions will pop-up!

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

 
Create a Free Account!

Enabling/Disabling Nav Modules

Forever Free

Add or remove “modules” from your account navigation & client-side portal. 

  • Invoices
  • Recurring Invoices
  • Quotes
  • Credits
  • Projects
  • Tasks
  • Vendors
  • Purchase Orders
  • Expenses
  • Recurring Expenses
  • Bank Transactions

Only add those modules to the navigation that you’re using, to increase efficiency and streamline your account navigation!

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Create Taxes per Invoice Total or per Invoice Line-Item

Forever Free

Powerful tax settings.

  • Create up to 3 separate tax rates per invoice total.
  • Create up to 3 separate tax rates per individual invoice line-item!

You may have line-items (services or products) that are tax exempt, others that require taxation. You can create multiple tax situations per client or invoice! 

Invoice Ninja also supports creating inclusive & exclusive taxes per client as needed

  • Exclusive taxation: $100 + 10% = $110
  • Inclusive taxation: $100 + 10% = $100 ($90.91 + tax $9.09)

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

​Enable/Disable Recurring When Cloning

Forever Free

Save time by cloning invoices within a client, or clone an existing invoice to a new client! You may wish to clone a invoice from one client to another and set up the new invoice as recurring with auto-billing, or vice versa! 

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

 

Create a Free Account!

Setup Automatic Credit Card Gateway Fees

Forever Free

You may wish to pass along your credit processing fee to your clients if they pay by credit card, or simply to encourage your clients to pay by ACH bank transfer! Set up automatic fees at your discretion or enable the fee to auto-match your gateway fee!

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Bulk Emailing Invoices & Quotations

Forever Free

If you wish to semi-automate emailing out invoices & quotes to your clients, utilize the bulk send feature! Simply select all the invoices & quotes and click “Send” and your account will automatically que them up to go out! 

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

​Multiple Currencies & Languages

Forever Free

Invoice Ninja supports dozens of languages & currencies!

You can set different languages & currencies per client! Is your account in English, but it would be nice if your French speaking clients saw their client portal in French or Spanish speaking clients seeing payment instructions in Spanish? We have you covered!

Languages and currencies can be set per individual client!

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Importing Expenses & Vendors

Forever Free

Keep all records up to date & run accurate reports by importing Expenses. Expense importing can be done manually anytime, or you can automate it with our new banking Yodleee integration!

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Item & Product Library System

Forever Free

Why waste time typing? Create product & services in your Product Library! When creating invoices simple click from the line-item selector to quickly populate invoices and email them out!

Your product library also works (optionally) together with the Inventory feature! You can define the # of inventory stock available and when creating invoices the product library will reduce inventory levels and notify when you’re running low!

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Alerts When Client Views & Pays Invoices

Forever Free

Want to know when your client clicks to view their invoice?

Set up notifications when clients view quotes, invoices, make payments, and also if a clients payment fails. 

If you have additional account users, you can also be notified when your User are creating and sending out quotes & invoices! 

Many notification options to keep you informed of all actions taking place within your account!

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Projects, Tasks & Track Time

Forever Free

Task time-tracking allows you to accurately record every second spent on each individual task and quickly transfer timed data to the relevant invoice.

  • Create Project, Tasks, and Track Billable-Work
  • Convert Timed-Tasks to Invoices with 1-Click
  • Easily Categorize to Search Tasks & Projects

When you’re done with a task or series of tasks within a project, simply click and send your work-time to an invoice with 1-click!

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Accept Deposits & Partial Payments

Forever Free

Do you require a deposit or down-payment from clients to commence your work?

Set partial payments/deposits with unique due dates for partial payments/deposits! After your client pays the partial payment the invoice will automatically update itself with the balance due and set the new final invoice due date.

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

 

Create a Free Account!

Approved Quotes Auto-Convert to Payable Invoices

Forever Free

Automate your workflow! When you email out quotations to your clients, they can “Click to Approve” the quotation which then converts the quote into a payable invoice!

Invoices can then be paid online with 1-click, and your account documents all steps!

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Client-Side Portal & Invoices/Payments History

Forever Free

Every action your clients take is recorded and viewed into their client-side portal. 

Invoices, quotes, payments and more are tracked.

Uploaded documents, payment methods, client-profile – everything is accessible and recorded to ensure a smooth experience for you & your clients!

Your clients also have dynamic functionality to run their balance statements with custom date & data parameters!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Recurring Invoicing & Auto-Billing Clients

Forever Free

If you have clients that need to be billed again & again on a fixed schedule (weekly, monthly, etc…), Invoice Ninja offers auto-billing via the world’s favorite payment gateways:

  • Stripe
  • WePay
  • Braintree
  • Authorize.net​​
  • Mollie
  • GoCardless
  • Square
  • Eway Rapid
  • PayFast
  • Checkout.com
  • Paytrace
  • Forte

Auto-billing (AKA “token billing”) is a feature that enables the payments system to capture your clients’ credit card details and store them for billing at a future date. Token billing enables auto-billing, which means future invoices can be issued automatically. Invoice Ninja integrates seamlessly so you can enjoy all the advantages of token billing via your Invoice Ninja account.

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Track Inventory Levels

Forever Free

The inventory management feature works together with your “product library”!

Set inventory stock within your product library with threshold notifications. When you create invoices and populate invoice line-items, the inventory stock levels will reduce automatically! When your stock runs low the system will email you a notification reminder to stock up!

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Invoice Template Designs

Forever Free

Beautiful well formatted invoices are critical to show clients that you mean business!

Invoice Ninja offers 11 invoice template designs. Free users have 4 free invoice templates, Pro & Enterprise user have all 11 invoice template designs.

Each invoice template can be customized with your company logo, colors scheme to match your brand, and detailed formatting customizations are also offered!

Give your clients a truly branded experience with your company by customizing your invoice templates to match your company branding! 

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Online Payment Gateways

Forever Free

Integrating your Invoice Ninja account with a payment gateway allows clients to pay their invoices with 1-click! 

The payment gateway processes the transaction in the background while your client never leave their Invoice Ninja client-side portal. Seamless! 

Integrate your invoices with: 

  • Stripe Payments
  • WePay Payments
  • PayPal Payments
  • Checkout.com Payments
  • Braintree Payments
  • PayFast Invoice Payments
  • Authorize.net Payments
  • Square Payments
  • Mollie Invoice Payments
  • Many more!

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Upload your Company Logo

Forever Free

Providing your clients a branded experience is critical for professionalism and building trust. Upload your company logo to your preferred invoice template design.

All accounts, Free & Pro/Enterprise, are able to upload logos an customize their invoice colors to match their logo & company brand theme.

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Create & Email Invoices & Quotes in Real-Time

Forever Free

Real-time PDF preview creation shows your invoice review as you build it in real-time. Utilize the product library to quickly populate invoices with 1-click, view the invoice .PDF preview to ensure everything looks awesome, and send it out!

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Dynamic Dashboard Data

Forever Free

View revenue, invoices sent, recent activity data. Track upcoming invoices, invoices past due, and more!

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!