Are you a self-employed photographer? Like every other freelancer, you need to be paid in exchange for your services, but what is the best way to bill your clients effectively? A properly written invoice can help you get paid faster and appear more professional.
Today, we’ll talk about photography invoice templates and online invoicing, and look at the benefits of using an invoice and how to do so properly.
What Is a Freelance Photography Invoice Template?
First, let’s learn what a freelance photography invoice template is. A freelance photography invoice template is a document freelance photographers use to bill their clients. Not all invoice templates can meet your needs. Event photography invoice templates may not be the same as templates for other photography services. Also, as a freelancer, you might have personal preferences. You may charge clients for each event, or you may wish to charge at multiple stages of the job.
When you create a specialized invoice template for each service, you can customize it for each use and build your invoice without wasting time. A freelance photography invoice template saves you the time that goes into making invoices every time you bill a client.
What Should Be Included in a Freelance Photography Invoice Template?
- Photographer’s name and contact details
- Client’s name and contact details
- Business logo
- A list of the services you’ve provided
- Short descriptions of each service
- Cost of each service
- Retainer or deposit costs, if applicable
- Total due, including taxes
What Are the Benefits of Invoicing for a Freelance Photographer?
It may sound far fetched, but invoicing can give you a competitive edge as a freelance photographer. Here are a few of the benefits of invoicing you should leverage right now:
- Providing a convenient way of paying: When clients get an invoice from you, they know what to do next. An invoice contains all the information they need, which makes payment easier. Clients will immediately know which services cost what, your payment terms, and other details.
- Displaying professionalism: Invoices help build trust between clients and freelance photographers. Sending an invoice is much more professional than a message or text containing the total amounts due. An invoice indicates your business runs on a well-organized system, which sets you apart from competitors.
- Setting clear expectations: Invoices set clear goals for your client. They know if there are any late fees, what amounts to pay, and when you’re expecting payment. Using online invoicing tools, you can also send reminders and notifications.
Why Should Freelance Photographers Use Online Invoicing?
Online invoicing software is a blessing if you send out invoices regularly. There are many steps you need to go through if you’re creating invoices manually, and time is money. Here are a few reasons to use online invoicing for your freelance photography invoice template:
Ready-to-use templates: Online invoicing lets you use specific templates you can edit in minutes. You can also create a specific template for each of your services and use them repeatedly.
Multiple payment options: With online invoicing, you can let your customers directly pay using cards or other online methods. They don’t have to run to a bank every time they pay you, which makes their lives easier.
Tipping scope: Asking for a tip might be uncomfortable face-to-face, but online invoicing tools often let users enable tipping. Using this, you can send out invoices offering your clients a scope for your services.
Online invoicing software also allows you to add contacts and payment instructions to your invoice and streamline your business process by tracking records of your invoices.
Moving Forward
Create your freelance photography invoice template today, if you haven’t already. Not only will it help you appear more professional, it will save you and your clients time and energy!
Do you need a commercial photography invoice template? Visit Invoice Ninja’s template library to find your desired invoice template today.
