For your event photography gigs, you must professionally invoice clients. Calling them to request payment, then reminding them repeatedly can be annoying. You can avoid all that discomfort with a simple invoice template. Let’s learn more about wedding photography invoice templates, their influence on your business, and more.
What Is an Event Photography Invoice Template?
An event photography invoice template is an organized billing document that photographers and companies use to request client payment. You can create invoices in a Microsoft Word document, but this requires some skills. Online free photographer invoice templates are a better option, as they are easier to create and better looking.
What to Include in an Event Photography Invoice Template
Key features to include in your event photography invoice template are:
- Photographer’s name and contact details like address and phone number
- Client’s name and contact details
- Business logo
- Invoice number and payment due date
- Description of services provided
- Cost of each type of service provided
- Total amount to be paid, including taxes
- Payment methods through which clients can send the payment
How to Create a Better Event Photography Invoice Template
A well-organized invoice can help you appear more professional to your clients. Here are some secret tips for creating a better event photography invoice template.
List details clearly: Do you wish to confuse your clients with complicated and irrelevant information? Of course not. Only add relevant details that give your client a crystal clear picture of your services.
Use a relevant template: An ordinary template won’t work when you offer a specific service like event photography. Only use templates designed for event photographers.
Show professionalism: When your sessions are done, send your invoice as soon as possible. Follow-ups and reminders are also important when clients miss payment due dates.
Create the agreement beforehand: Before booking your dates, create an agreement and have the client sign off on it. This agreement should include your terms as clearly as possible.
Remember the taxes: You might need to pay sales tax, depending on your state requirements. Don’t forget to include tax in your invoice.
What Are the Benefits of Online Invoicing for Event Photographers?
Online invoicing software can save you time and make invoicing much easier. Some of the benefits include:
- Allowing clients to make payments using their credit/debit cards or PayPal
- Automating the invoicing process, including tracking and email sending
- Making it easy for clients to find out when their payments are due
- Keeping track of your income easily
When to Send Your Event Photography Invoice
When you invoice clients depends on your preference and the type of session. Some clients may prefer a prepayment, while others may collect a deposit or retainer. There are also event photographers who take payment only after their work is done.
Retainers and Deposits
You can charge your clients a fraction of the total payment upfront. The remaining amount should be charged just before the event or after completion.
This kind of prepayment reduces the chances of client no-shows and cancellations.
In some cases, event photographers prefer a full advance. This is especially ideal for mini sessions which aren’t as costly. You can also offer packages asking clients to pay in full for discounted rates.
Many event photographers like to get paid on the day of the event or after. Such payment can be risky, but it creates the opportunity to receive tips from clients.
Three Tips for Secure Invoicing
Often, clients won’t respond after receiving an invoice, even after paying a deposit or retainer. To avoid fraud and delay, follow the below tactics:
- Ask for a non-refundable down payment—up to fifty percent.
- Create a contract before clients book your dates.
- Deliver photos only after receiving the whole payment.
An event photography invoice template can make invoicing more convenient for you and your clients. Try Invoice Ninja. We will help you bill clients and accept payment by creating top-notch invoices you can customize to your brand and personality.
Looking for a freelance photography invoice template? Look no further—visit the Invoice Ninja template library now!