If you’re a professional photographer, you know how important an assistant photographer is. You can’t do everything yourself and capture outstanding photos. Like every other professional photographer, you need a helping hand to set up lights, talk to clients, and help out in a dozen little ways.
Have you thought about sending an assistant photographer invoice to your clients, but didn’t know what to include? Below, we’ll explore important details about photo assistant invoices and discuss tips for creating your own.
What Is a Photo Assistant Invoice?
You might have heard of invoice templates for photographers, but what’s a photo assistant invoice, precisely? A photo assistant invoice is sent to clients when a photographer hires an assistant for the client’s project.
If some of your specific packages include a photography assistant, you might employ a freelance worker as needed, then pay your assistant per day or event. When your workload gets heavier, you can hire a permanent assistant who will work by you daily, whether you’re working in a studio or at events.
What Do Assistant Photographers Do?
An assistant photographer’s job is to ensure the photographer has everything they need when capturing pictures. Here are the few common tasks of a photographer’s assistant:
- Preparing photography equipment for upcoming shoots
- Setting up lighting and other equipment on set
- Communicating with clients
- Editing photos
- Organizing finished images and delivering them to clients
- Working as a second shooter when needed
What to Include in an Assistant Photographer’s Invoice
When sending an assistant photographer invoice to your clients, it must be professional. A well-designed invoice shows you’re experienced, and it demonstrates you’re providing worthwhile value to your client.
Here are some key features to include in your assistant photographer invoice:
- Photographer’s name and contact details
- Assistant photographer’s name and contact details
- Date and location of the shoot
- Description of services rendered
- Total payment due
- Payment terms
If you need help creating a commercial photography invoice template, you can try Invoice Ninja for free. We offer countless invoice-generating options to make professional invoices quickly and easily.
Why Send a Photography Invoice Template to Clients?
Often, your work agreement requires hiring an assistant photographer whose pay will be provided by your client. Whether you have a contract or not, hiring an assistant for a specific project is an expense for your project.
An invoice notes all the costs of hiring an assistant and helps you be transparent with your clients. A detailed invoice shows them where their money was spent. Simply put, if your clients are paying for your assistant photographer, a photo assistant invoice is required to boost customer experience.
How to Create Photography Assistant Invoice Templates
Creating your own customized assistant photography invoice can be tricky, especially when you’re busy with work. There are several ways you can build an invoice template. One of them is using online invoicing software.
Using an online invoice generator is much easier than creating a traditional invoice manually. After creating a photography assistant invoice in Invoice Ninja, you can email it to your client, easily including payment gateways so clients can pay without hassle.
Steps to create a photography assistant invoice In Invoice Ninja:
- Sign up to create an Invoice Ninja account
- On the left, locate the options “Clients,” “Products,” and “Invoices”
- Click “Clients” and go to a new page by clicking “+ Create”
- Include the client(s) details and save
- Click “Products” to add individual services as “items”
- Go to “Invoice” and fill out the necessary fields
- Send the finished invoice to clients
Invoicing Made Easy
Like a photography invoice, an assistant photographer invoice is crucial to appearing professional to your clients. Before working on a project, sign a contract with your client to ensure they know your payment terms beforehand.
Looking for an art commission invoice template? Visit Invoice Ninja to build a professional invoice template effortlessly!