Invoices are important financial records–they provide evidence that you offered a service or product to someone and charged a particular amount for it. But making and sending invoices manually can be a hassle! This is where a free invoicing software for freelancers and small business owners comes in.
An online invoice system is a digital way of creating and sending invoices to customers. It allows businesses to create, send, and track invoices electronically, with the added benefit of providing customers with an easy way to pay their outstanding balance.
Online invoicing tools are typically cloud-based and offer features such as automated payment reminders, expense tracking, work hour logging, and more. If you’re an established freelancer or a small business with multiple clients and billing cycles, you would hardly have the time to create and keep track of all your invoices.
How Does Online Invoice Software Work?
There are many types of online invoice software, from basic to highly sophisticated platforms. A basic tool would simply provide editable templates you can use. Once you’ve completed a project for a client, you can choose a template, add in the necessary details, and generate the invoice.
More advanced tools, like the best free invoice software available from reliable platforms like Invoice Ninja, will automatically notify the client about your invoice so they can pay you in time. Invoice Ninja can also help you to automatically generate unique invoice numbers, store your invoices, and offer additional tools, such as team access and permissions so you can have various team members invoice different customers.
What Are the Benefits of an Online Invoice System?
An online invoice system has many important benefits, especially for freelancers and small businesses. These benefits include:
- Increased efficiency–by automating the invoicing process, you save time and eliminate manual errors that can cost time and money.
- Quicker payments–by digitizing invoices, you make it easier for customers to pay and stay on top of their bills. You can also collect payments through online invoice tools, so that you get paid quicker.
- Reduced costs–as many of the manual processes are eliminated, you’ll save on labor costs. Plus, you won’t have to print and send out invoices physically, leading to an even greater reduction in material costs and usage.
- Improved security–when you use an online invoicing system, all your data is securely stored in the cloud. This reduces the risk of losing invoice details and important information due to a computer crash or theft.
- Easier tracking–an online invoicing system makes it easy to not only generate and send invoices, but also to track each payment that is due. Some tools also send automatic payment reminders to clients, which eliminates the awkwardness of having to follow up on payments.
- Greater convenience–most online invoicing systems have mobile apps that allow you to manage your invoices while you’re on the go. This makes it easier to send out and track invoices, even when you’re away from your desk.
For the best, most efficient online invoicing software, Invoice Ninja has you covered! Create your account today and see how we can make your next invoicing process a breeze.
