Are you looking to make a good impression on your clients? Do you simply want an invoice that clearly states the payment terms so your customers can pay you on time?
If so, then creating an invoice that stands out doesn’t have to be complicated. With invoicing software such as Invoice Ninja, you can create a polished invoice that is sure to impress your customers.
Invoice Ninja offers dozens of customizable, free online invoice templates. In just a few steps, you can create a company invoice that looks and functions in a professional manner.
Step-by-Step Guide to Creating an Impressive Invoice
To create a professional invoice that establishes your brand identity and makes a good impression on your customers, follow these seven steps:
1. Understand the Basics of an Invoice
An invoice is a document that details items purchased or services rendered, along with payment terms for those purchases or services. By providing an invoice to a customer, you establish a record of what services were performed or goods sold and set out the payment due for those items.
2. Have Information You Need to Include in the Invoice
Every invoice should include the following information:
- Your business name and contact details
- Customer’s billing address
- Date of service or sale
- Itemized list of services or products sold
- Payment terms
- Late payment penalty (if applicable)
These details will help ensure the invoice is accurate and precise, so that the invoice and payment process goes smoothly.
3. Choose the Right Platform and Formatting
Once you have all the details in order, it’s time to create the invoice online. Invoice Ninja offers dozens of free invoice templates that you can customize with your own details.
Choose a template that suits your brand’s style, and pay attention to the formatting. Use a font that is easy to read, so your customers can easily understand the details of the invoice.
4. Gather and Include Relevant Branding Elements
Add relevant branding elements such as a logo to make your invoice look professional. You can also add a slogan or tagline to personalize the invoice. Invoice Ninja allows you to upload or change your logo, as needed or desired.
Including your company logo, colors, and other brand identifiers in an invoice can help make your brand instantly recognizable and ensure your invoice is visually appealing.
5. Use Professional Language and Grammar
Use professional language and grammar, and make sure your invoice is free of errors. Additionally, you should avoid jargon or overly technical language–this will help establish a professional tone and ensure that your customers understand the invoice fully.
6. Proofread for Accuracy
Creating an impressive invoice that looks professional and has no errors can help your business look more credible and help set you apart from the competition. Take the time to proofread your invoice before you send it to make sure the details are correct and potential misunderstandings are avoided.
7. Make the Payment Deadline Clear
Finally, it’s essential to make the payment deadline clear, as this will help ensure clients pay their invoices in a timely manner. You can set the due date for payment when you create your invoice or add a note at the end reminding clients of the deadline.
Advantages of Creating a Professional-Looking Invoice
You’ll benefit from creating a professional invoice in several ways:
Establish Your Business as Credible and Reliable
An impressive invoice shows customers that you take your business seriously by investing the time to create professional-looking documents. This also demonstrates your commitment to excellence. Customers may even be more likely to pay the invoice on time if they know it is accurate and professionally designed.
Easily Track Payments
Invoice Ninja has a payment tracking feature that allows you to keep track of your accounts receivable so that you can quickly check online if a customer has paid their invoice on time.
Maintain Better Relationships With Customers
Customers will appreciate an invoice that is easy to read and understand because it makes paying their bills simpler. In turn, this will help you maintain better relationships with your customers.
4. Stand Out From the Competition
When looking through a stack of invoices, a professionally designed invoice will stand out. This will help distinguish your business from the competition and make it easier for customers to remember you.
Creating a professional invoice is an important part of running a successful business. It takes time and effort to ensure an invoice looks good and includes all necessary information when you’re first starting, but the effort is worth it. A refined invoice can help your business establish credibility and stand out from the competition.
Make free invoices online today with Invoice Ninja and check out the broad range of invoicing services we provide to make your invoicing process as streamlined as possible!