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      Freelancer? Small business?
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      Invoicing, Quotes, Payments

      Tools to run your business, invoice clients & get paid.

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      Create projects, tasks, track billable work-hours.

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      Automatically import bank, credit card and PayPal transactions.

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      Beautifully designed invoice templates

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      Shopify Integration

      Automate your invoicing by connecting Invoice Ninja to your Shopify store!

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      Tools to run your business, invoice clients & get paid.

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      Create projects, tasks, track billable work-hours.

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      Automatically import bank, credit card and PayPal transactions.

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10 Ways to Make Your Freelance Brand Stand Out

  • October 18, 2017

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A strong brand is just as important for you as a freelance professional as it is for a major international corporation. Carefully cultivated branding helps you stand out in a crowded marketplace and makes you memorable.

Without a clear and defined brand, your freelance business might find it very difficult to attract the quality of clients you need.

Your brand is how your customers perceive you in their minds when they come across any aspect of your business. Just like some people are instantly likeable and intriguing, so your freelancing brand needs to be to prospective clients.

This doesn’t mean everyone will love your brand but that’s the point. You only need to focus on attracting your core target market.

So what are some of the ways you can make your personal freelance brand stand out from the crowd?

Here are just 10 suggestions:

  1. Define to yourself what it is you do

What is it you do? For most freelancers the answer to this question will seem blatantly obvious. A freelance web designer might say they design websites, for example. The trouble is, there are tens of thousands of similar freelancers out there. There needs to be more to a brand identity than a simple job description.

What you do as a freelancer is actually solve problems and help business owners and individuals improve their lives in some way. When you can define exactly how you do that and why you’re the best choice, then you have an ideal foundation for the creation of a strong and unique brand.

  1. Convey a succinct and powerful message

The next step is to clearly convey the benefits you bring to your target clients in your tagline and even in your business name. A tagline is a memorable sentence or two conveying succinctly what it is you do and how you can help. When your perfect prospect sees it, they should know immediately you’re the perfect professional for their needs.

There are many competing freelancers out there, with similar capabilities to you, but a good tagline and business name makes you stand out to the right people.

  1. Move into a niche area

Sometimes a marketplace is just too saturated. There are too many competitors. You might also feel your services are too general leading to many project tasks you’d prefer to avoid even though they’re under your job description.

In both these cases narrowing down the services you provide into a single niche service can help strengthen your brand, cultivate distinction, and make your work more enjoyable.

  1. Invest in good logo and web design

A strong logo stands out. People see it as soon as they come across your website or marketing documents. They remember it. It’s sensible to invest in a good quality logo which helps define what you do and the quality of your work.

The same applies to your website. If people visit a freelancer’s site and see ugly pages badly formatted and with out-of-date graphics, they’ll assume the freelancer’s skills are of a similar standard. Your website needs to work for you in attracting and converting visitors into paying clients. Make sure it looks nice.

  1. Add personality to your brand

When everything else is equal, a client will hire a freelancer based on their perceived personality and likeability. People do business with people, as the cliché goes, and it is important to have a good freelancer-client relationship, especially on long-term and expensive projects.

When prospects feel a certain sense of trust in your abilities and professionalism, you’re likely to stand out from your competitors. Use your website copy and blog posts to shine a light on your personality.

  1. Genuinely care about your audience

Successfully marketing your freelance business requires some knowledge of your target market. A strong freelance brand tightly focuses on a core audience, rather than trying to appeal to anyone and everyone.

Getting to know what makes your target clientele tick goes a long way in drawing them to your services. It’s a lot easier to do this when you genuinely have an interest and a desire to help these businesses or individuals.

As a result, you will stand out from competitors who don’t really care that much and just want to get paid.

  1. Create and share only good-quality, relevant, and helpful content

Whether it’s on social media or via your blog, it’s important the information you share is relevant to your audience. Articles and findings related to the problems your clients face and the solutions you can provide will catch the attention of prospects in a busy stream of updates.

Sharing or writing sub-standard articles, on the other hand, will reflect poorly on your judgement levels. Combine personality with unique and well-research advice, and prospects will soon take notice.

  1. Develop brand continuity

Whenever prospects or clients see your business, it’s important they recognize your brand immediately. Your website, as the central hub of your online business, will feature your logo. However, there are many other places your logo and color schemes need to be seen so as to ensure brand continuity across all touchpoints with potential and existing clients.

These places include social media profiles, printed marketing materials, proposal and invoice documents, business cards, email signatures, videos and presentations, downloadable case studies and whitepapers, letterheads, and more.

Your brand image as a whole will appear increasingly professional and be seen more frequently.

  1. Show up, every week

Repeat – Show up, every week. Self-promotion requires dedication. Growing your business and getting your brand recognized takes time. When it comes to content marketing you need to be consistent in frequency and quality. A prospect is more likely to choose a service provider they’re already familiar with when the time comes to hire that service.

Vanishing from social media or leaving your blog to gather dust highlights an inconsistency which can negatively impact on how prospects perceive your professionalism. Develop a publishing schedule and keep to it.

  1. Be great at what you do

As the saying goes, cream rises to the top. When you do excellent work, your reputation soon grows. The more skills you develop and perfect, the better the results you achieve for your clients.

They’ll provide more recommendations, you’ll gain more glowing testimonials, your portfolio will look great, and in a short space of time you’ll be raising your rates just to reduce the number of prospects making enquiries.

Be great at what you do and your brand will inevitably stand out from the crowd.

Strong branding is vital for every freelance professional. With careful consideration, creativity, and cultivation, your brand identity can help you stand out from a crowded marketplace and attract the type of clients you really want to work with.

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A Kanban board is a project management tool which provides a visualization of single or multiple tasks & workflows. It’s a tool based on a work philosophy originating in Japan which emphasizes focus on one particular task at a time over a multitask approach, as well as the benefits of collaboration.

Kanban boards are designed to make planning, managing, and completing tasks easier thanks to a visual overview of the entire work process. You get to see what needs to be done, when it needs to be done, who needs to do it, and how much is left to do, all on one color-coded board.

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If you don’t wish to integrate with our existing payment gateway integrations for online payments, you can create custom instructions for your clients to see! The most common is providing bank details/wire instructions.
 
-Navigate to Settings>Online Payments, click “Configure Gateways”
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With this option, when your clients click “Pay Now” on the invoice, your custom payment instructions will pop-up!

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Focus on doing what you love.​ We’ll help with the invoicing​:)

 
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Enabling/Disabling Nav Modules

Forever Free

Add or remove “modules” from your account navigation & client-side portal. 

  • Invoices
  • Recurring Invoices
  • Quotes
  • Credits
  • Projects
  • Tasks
  • Vendors
  • Purchase Orders
  • Expenses
  • Recurring Expenses
  • Bank Transactions

Only add those modules to the navigation that you’re using, to increase efficiency and streamline your account navigation!

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Create Taxes per Invoice Total or per Invoice Line-Item

Forever Free

Powerful tax settings.

  • Create up to 3 separate tax rates per invoice total.
  • Create up to 3 separate tax rates per individual invoice line-item!

You may have line-items (services or products) that are tax exempt, others that require taxation. You can create multiple tax situations per client or invoice! 

Invoice Ninja also supports creating inclusive & exclusive taxes per client as needed

  • Exclusive taxation: $100 + 10% = $110
  • Inclusive taxation: $100 + 10% = $100 ($90.91 + tax $9.09)

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

​Enable/Disable Recurring When Cloning

Forever Free

Save time by cloning invoices within a client, or clone an existing invoice to a new client! You may wish to clone a invoice from one client to another and set up the new invoice as recurring with auto-billing, or vice versa! 

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

 

Create a Free Account!

Setup Automatic Credit Card Gateway Fees

Forever Free

You may wish to pass along your credit processing fee to your clients if they pay by credit card, or simply to encourage your clients to pay by ACH bank transfer! Set up automatic fees at your discretion or enable the fee to auto-match your gateway fee!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Bulk Emailing Invoices & Quotations

Forever Free

If you wish to semi-automate emailing out invoices & quotes to your clients, utilize the bulk send feature! Simply select all the invoices & quotes and click “Send” and your account will automatically que them up to go out! 

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

​Multiple Currencies & Languages

Forever Free

Invoice Ninja supports dozens of languages & currencies!

You can set different languages & currencies per client! Is your account in English, but it would be nice if your French speaking clients saw their client portal in French or Spanish speaking clients seeing payment instructions in Spanish? We have you covered!

Languages and currencies can be set per individual client!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Importing Expenses & Vendors

Forever Free

Keep all records up to date & run accurate reports by importing Expenses. Expense importing can be done manually anytime, or you can automate it with our new banking Yodleee integration!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Item & Product Library System

Forever Free

Why waste time typing? Create product & services in your Product Library! When creating invoices simple click from the line-item selector to quickly populate invoices and email them out!

Your product library also works (optionally) together with the Inventory feature! You can define the # of inventory stock available and when creating invoices the product library will reduce inventory levels and notify when you’re running low!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Alerts When Client Views & Pays Invoices

Forever Free

Want to know when your client clicks to view their invoice?

Set up notifications when clients view quotes, invoices, make payments, and also if a clients payment fails. 

If you have additional account users, you can also be notified when your User are creating and sending out quotes & invoices! 

Many notification options to keep you informed of all actions taking place within your account!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Projects, Tasks & Track Time

Forever Free

Task time-tracking allows you to accurately record every second spent on each individual task and quickly transfer timed data to the relevant invoice.

  • Create Project, Tasks, and Track Billable-Work
  • Convert Timed-Tasks to Invoices with 1-Click
  • Easily Categorize to Search Tasks & Projects

When you’re done with a task or series of tasks within a project, simply click and send your work-time to an invoice with 1-click!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Accept Deposits & Partial Payments

Forever Free

Do you require a deposit or down-payment from clients to commence your work?

Set partial payments/deposits with unique due dates for partial payments/deposits! After your client pays the partial payment the invoice will automatically update itself with the balance due and set the new final invoice due date.

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

 

Create a Free Account!

Approved Quotes Auto-Convert to Payable Invoices

Forever Free

Automate your workflow! When you email out quotations to your clients, they can “Click to Approve” the quotation which then converts the quote into a payable invoice!

Invoices can then be paid online with 1-click, and your account documents all steps!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Client-Side Portal & Invoices/Payments History

Forever Free

Every action your clients take is recorded and viewed into their client-side portal. 

Invoices, quotes, payments and more are tracked.

Uploaded documents, payment methods, client-profile – everything is accessible and recorded to ensure a smooth experience for you & your clients!

Your clients also have dynamic functionality to run their balance statements with custom date & data parameters!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Recurring Invoicing & Auto-Billing Clients

Forever Free

If you have clients that need to be billed again & again on a fixed schedule (weekly, monthly, etc…), Invoice Ninja offers auto-billing via the world’s favorite payment gateways:

  • Stripe
  • WePay
  • Braintree
  • Authorize.net​​
  • Mollie
  • GoCardless
  • Square
  • Eway Rapid
  • PayFast
  • Checkout.com
  • Paytrace
  • Forte

Auto-billing (AKA “token billing”) is a feature that enables the payments system to capture your clients’ credit card details and store them for billing at a future date. Token billing enables auto-billing, which means future invoices can be issued automatically. Invoice Ninja integrates seamlessly so you can enjoy all the advantages of token billing via your Invoice Ninja account.

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Track Inventory Levels

Forever Free

The inventory management feature works together with your “product library”!

Set inventory stock within your product library with threshold notifications. When you create invoices and populate invoice line-items, the inventory stock levels will reduce automatically! When your stock runs low the system will email you a notification reminder to stock up!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Invoice Template Designs

Forever Free

Beautiful well formatted invoices are critical to show clients that you mean business!

Invoice Ninja offers 11 invoice template designs. Free users have 4 free invoice templates, Pro & Enterprise user have all 11 invoice template designs.

Each invoice template can be customized with your company logo, colors scheme to match your brand, and detailed formatting customizations are also offered!

Give your clients a truly branded experience with your company by customizing your invoice templates to match your company branding! 

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Online Payment Gateways

Forever Free

Integrating your Invoice Ninja account with a payment gateway allows clients to pay their invoices with 1-click! 

The payment gateway processes the transaction in the background while your client never leave their Invoice Ninja client-side portal. Seamless! 

Integrate your invoices with: 

  • Stripe Payments
  • WePay Payments
  • PayPal Payments
  • Checkout.com Payments
  • Braintree Payments
  • PayFast Invoice Payments
  • Authorize.net Payments
  • Square Payments
  • Mollie Invoice Payments
  • Many more!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Upload your Company Logo

Forever Free

Providing your clients a branded experience is critical for professionalism and building trust. Upload your company logo to your preferred invoice template design.

All accounts, Free & Pro/Enterprise, are able to upload logos an customize their invoice colors to match their logo & company brand theme.

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Create & Email Invoices & Quotes in Real-Time

Forever Free

Real-time PDF preview creation shows your invoice review as you build it in real-time. Utilize the product library to quickly populate invoices with 1-click, view the invoice .PDF preview to ensure everything looks awesome, and send it out!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Dynamic Dashboard Data

Forever Free

View revenue, invoices sent, recent activity data. Track upcoming invoices, invoices past due, and more!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!