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      Freelancer? Small business?
      Features to get you paid, fast.

      Expenses, Vendors, PO's

      Manage & re-invoice expenses, track vendors & purchase orders.

      Invoicing, Quotes, Payments

      Tools to run your business, invoice clients & get paid.

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      Create projects, tasks, track billable work-hours.

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      Automatically import bank, credit card and PayPal transactions.

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      Beautifully designed invoice templates

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      Yes!

      With Invoice Ninja, the answer is always yes!

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      Manage & re-invoice expenses, track vendors & purchase orders.

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      Tools to run your business, invoice clients & get paid.

      Projects, Tasks, Time-Tracking

      Create projects, tasks, track billable work-hours.

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5 Things to Take Into Account When Choosing a Mentor for Your Freelance Business

  • November 17, 2025

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Having a mentor to guide you on your freelance business journey can not only boost your confidence by providing you with reassuring support and guidance, but it can also have a significant positive impact on your overall freelance success. As well as benefiting from their experience, a good mentor can ensure you are on the right track and help you reach your goals faster. But how do you go about choosing one, and how do you know if they are the right fit for you?

Here are 5 considerations to take into account when choosing a mentor:

1. Your goals

Before you choose a mentor, you first have to define your goals. Where do you want to be? What do you want to achieve? Where do you see yourself in a year or five years’ time? Unless you know your goals and what you want to achieve, you won’t know if you’ve reached them or not.

Your vision might be a financial one, like making six figures by the end of a specific period, or a status goal, such as becoming the go-to freelancer and expert in your field. It could also be something more intangible but just as rewarding, like increased confidence or improved leadership skills.

Your goals should be specific and measurable: you need to know exactly what you’re aiming for, why you’re aiming for it, and what needs to happen to show that you’ve achieved it.

2. Mentor experience

It’s only logical that the mentor you seek has relevant experience, for example, maybe they’ve already been in your position, and have now moved on, so they know the steps you need to go through to reach your goals. A mentor doesn’t necessarily have to be in the exact same industry as you; it could simply be someone who is a successful entrepreneur who can help you navigate increasing your rates, launching a product, or achieving another business-related goal. A mentor doesn’t need to be massively ahead of you, either; it might be someone who’s one or two steps ahead who can help you with your goals.

In addition to guidance and understanding, a good mentor can also help you with suggesting the right tools for the job. Take invoicing, for example. If you want to get paid fast and on time, it makes sense to use invoicing software that integrates with all the most popular payment gateway providers so you can get paid online at the click of a button. Invoice Ninja is a leading free invoicing software for freelancers and small businesses that does just that. It also includes a great range of freelancer and small-business-friendly features to help you get paid fast. Try it for free here.

3. Accept that failure is part of success

While it makes sense that your mentor is someone who has achieved what you aspire to, you should also consider someone who has experienced failure, too. While it might seem counterintuitive, you can learn from their mistakes as to what not to do. There’s a lot to be learned from failure that instant success simply cannot teach you. Most people who fail, even if they fail several times, eventually succeed if they apply determination and persistence. There’s an apt quote about this by former US President Calvin Coolidge:

“Nothing in the world can take the place of persistence. Talent will not; nothing is more common than unsuccessful men with talent. Genius will not; unrewarded genius is almost a proverb. Education will not; the world is full of educated derelicts. Persistence and determination alone are omnipotent. The slogan “Press On” has solved, and will always solve, the problems of the human race.”

So persistence definitely pays off!

4. Mentor qualities

A good mentor always has your best interests at heart, understands where you are right now, is encouraging, and gives you the time of day. You’ll also want to ensure your values align. If, at first glance, the mentor you seek seems critical or unresponsive, or although a good fit on paper, there’s just something about them that doesn’t sit well with you, it’s probably better to trust your gut instincts. Not everyone aligns, and that’s okay, too.

A good mentor will help you focus on what’s working so you can do more of it and help navigate you through challenges.

Another thing to take into account is that every person’s business journey is unique to them, so mentoring is not something that works well with cookie-cutter processes or a one-size-fits-all approach. If the mentor you seek has already mentored others, while this is generally a good sign, you should still check out case studies and testimonials from other mentees to make sure they are the right one for you personally.

On the other hand, it might be that your mentor hasn’t mentored anyone before, but you can clearly see they’ve been successful, and you hit it off. Sometimes, mentors can appear in your life from the most unlikely of paths, so pay attention and take action if and when it happens.

5. Be mentorable

In addition to finding a mentor who has all the qualities, attributes, and experience you seek, it’s worth bearing in mind that the relationship is not a one-way street; you’ll also need to be mentorable. This means taking all their guidance on board. Remember, your mentor is here to help you, not compete with you; they want you to succeed, so before you dig your heels in with a suggestion or course of action you don’t like, step back and consider why they might be suggesting it and why you might be hesitant. Sometimes, doing the uncomfortable thing is where the breakthroughs happen.

Finally, some people designate mentors with whom they have no personal connection whatsoever, but they see them as role models. For example, you might choose someone well-known and, while not directly hiring them, follow their progress for inspiration. Whatever path you choose, investing time in a mentor shows you mean business and are open to growth opportunities. Go you!

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As part of the Invoice Ninja Enterprise plan you can enable “locking” documents from being downloaded until after an invoice has been paid. This is a great feature for delivering project files or other deliverables to clients, but only after payment!

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Files can be attached to your company for all clients to see, attached individually per client, or attached individually per invoice &/or expense!

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Customize your client portal URL to match your branding YourBrand.Invoicing.co

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Storefront Functionality

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Enable third-party apps to create invoices within your account.

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Use the power of Zapier, Make, Pabbly, Integrately to integrate with Invoice Ninja with hundreds of apps to automate workflow!

With Zapier you can integrate your Invoice Ninja with thousands of other apps. and streamline your cross-app workflow with smooth automated functions.

With Make you can connect Invoice Ninja to your favorite apps & services. Just create a scenario that will watch for new data being created in a specified app and it will automatically trigger actions in Invoice Ninja, or vice-versa!

See all automations here!

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Custom Reminder Emails

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The Invoice Ninja Pro Plan allows you to create custom email reminders based on the invoice date or invoice due date. Define date parameters to remind your clients before or after invoices are due to ensure you GET PAID!

Set “First, Second, Third” or “Endless” reminders to ensure invoices are not overlooked and you get paid faster!

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Email our great looking invoice emails by using existing “Light”, “Dark”, or “Plain” invoice email design templates, or create your own!

Invoice emails are 100% customizable! Use dozens of available variable options to ensure your emails are customized per client with custom values!

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​Set​ a ‘BCC’ Address for Invoice & Quote Emails

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Do you need others in your company to get notified that invoices were sent out, but don’t need everyone to see? ​Include additional company members for email “BCC” notifications when invoice emails are sent to clients.

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Custom Invoice & Quote Number Sequencing

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The Invoice Ninja Pro Plans allows you to create custom invoice number sequencing for invoices, quotations, payments, and clients by using dozens of available dynamic variables provided in your account!

Custom number sequencing, include date formatting, custom client ID’s, more!​

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Automatic Late Fees on Unpaid Invoices

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Looking to motivate clients to pay on-time? Set up invoice late fees that apply automatically when invoices pass their due dates. You can set up late fees as a percentage % of the invoice or as a flat $$$ value. 

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Create Reports, Accounts Aging & Client Statements

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The Invoice Ninja Pro & Enterprise Plans offer extremely robust reporting options:

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Each report’s data can be grouped in various methods with custom date parameters defined. Reports can then be exported as a CSV file for further review/use.

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Enable Invoice Approval Checkbox or Client Signature

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Ensure that you document client agreements! With the Invoice Ninja Pro & Enterprise plans you can require an “Approve Terms of Business” checkbox or enable an e-signature in order for your clients to approve quotations or access to the payment page from invoices.

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Customize Email Subjects & Body Text

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Ensure that your emails are opened! The Invoice Ninja Pro & Enterprise Plans allow you to create custom email subject lines & body templates for every aspect of your account: 

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Pro & Enterprise Accounts have 11 invoice template designs to start with! You can then create custom designs based on any template giving you true creative freedom!

​

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Attach Invoice & Quotations PDFs to Emails

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​

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Create Client Subscriptions: Recurring & Auto-Billing Subscriptions.

 

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Create "Client Groups" Workflow Settings

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Show different company logos & contact details to different client groups, configure different payment terms to different client groups, use different languages to different client groups, many use cases!

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Send Invoices & Quotes via Gmail & MSN Accounts

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You can email invoices, quotes, & payment reminders via your Gmail or MSN accounts! This ensures that your clients experience a truly branded experience and see your company name only!

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Create Custom Fields & Invoice Designs

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Create custom fields on your quotes & invoices!

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Up to 4 custom fields per section: Client fields, Product table columns, Invoice data, more! 

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Link Multiple Companies (x10) with 1 Login

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Interlink up to 10 companies! With 1 log-in you can access your accounts and move between companies with 1-click!

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View your invoice PDF’s as they are created in real-time! Ensure that everything looks amazing before emailing them out for payment!

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Overpayment & Underpayment Settings

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Enable ability to overpay/underpay an invoice.

“Underpaying”: Set a minimum amount that you will accept and your clients can underpay an invoice with an amount they choose, within your defined minimum limit.

“Overpaying” allows clients to send a tip!

​

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Localization of Language & Currency Settings

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Invoice Ninja supports dozens of languages, currencies, time & date formatting options, and much more.

You can can also customize any labels/wording used within your account. Examples of common changes are “Invoice” to read “Tax Invoice” and “Quotation” to read “proforma”. You can customize everything within your account!

​

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Vendor Purchase Orders

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Create Purchase Orders to email out to your Vendors. When PO’s are approved they are then be converted into Expenses! Expenses can be rebilled to  clients or used to run reports!

​

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Kanban Boards to Manage Projects

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A Kanban board is a project management tool which provides a visualization of single or multiple tasks & workflows. It’s a tool based on a work philosophy originating in Japan which emphasizes focus on one particular task at a time over a multitask approach, as well as the benefits of collaboration.

Kanban boards are designed to make planning, managing, and completing tasks easier thanks to a visual overview of the entire work process. You get to see what needs to be done, when it needs to be done, who needs to do it, and how much is left to do, all on one color-coded board.

​

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Multiple Contacts Per Client

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When quoting or invoicing your client, you may need to include multiple contacts to receive your quotes & invoices. Sales, billing, management teams? You can create multiple contacts per client to ensure all emails sent are seen by the correct people to get you paid!

​

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Custom Payment Instructions

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If you don’t wish to integrate with our existing payment gateway integrations for online payments, you can create custom instructions for your clients to see! The most common is providing bank details/wire instructions.
 
-Navigate to Settings>Online Payments, click “Configure Gateways”
-Click the “+” and select “Custom” under the option of providers.
-You can then put into place instructions for your clients.
 
With this option, when your clients click “Pay Now” on the invoice, your custom payment instructions will pop-up!

​

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Enabling/Disabling Nav Modules

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Add or remove “modules” from your account navigation & client-side portal. 

  • Invoices
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  • Quotes
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  • Purchase Orders
  • Expenses
  • Recurring Expenses
  • Bank Transactions

Only add those modules to the navigation that you’re using, to increase efficiency and streamline your account navigation!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Create Taxes per Invoice Total or per Invoice Line-Item

Forever Free

Powerful tax settings.

  • Create up to 3 separate tax rates per invoice total.
  • Create up to 3 separate tax rates per individual invoice line-item!

You may have line-items (services or products) that are tax exempt, others that require taxation. You can create multiple tax situations per client or invoice! 

Invoice Ninja also supports creating inclusive & exclusive taxes per client as needed

  • Exclusive taxation: $100 + 10% = $110
  • Inclusive taxation: $100 + 10% = $100 ($90.91 + tax $9.09)

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Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

​Enable/Disable Recurring When Cloning

Forever Free

Save time by cloning invoices within a client, or clone an existing invoice to a new client! You may wish to clone a invoice from one client to another and set up the new invoice as recurring with auto-billing, or vice versa! 

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

 

Create a Free Account!

Setup Automatic Credit Card Gateway Fees

Forever Free

You may wish to pass along your credit processing fee to your clients if they pay by credit card, or simply to encourage your clients to pay by ACH bank transfer! Set up automatic fees at your discretion or enable the fee to auto-match your gateway fee!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Bulk Emailing Invoices & Quotations

Forever Free

If you wish to semi-automate emailing out invoices & quotes to your clients, utilize the bulk send feature! Simply select all the invoices & quotes and click “Send” and your account will automatically que them up to go out! 

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

​Multiple Currencies & Languages

Forever Free

Invoice Ninja supports dozens of languages & currencies!

You can set different languages & currencies per client! Is your account in English, but it would be nice if your French speaking clients saw their client portal in French or Spanish speaking clients seeing payment instructions in Spanish? We have you covered!

Languages and currencies can be set per individual client!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Importing Expenses & Vendors

Forever Free

Keep all records up to date & run accurate reports by importing Expenses. Expense importing can be done manually anytime, or you can automate it with our new banking Yodleee integration!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Item & Product Library System

Forever Free

Why waste time typing? Create product & services in your Product Library! When creating invoices simple click from the line-item selector to quickly populate invoices and email them out!

Your product library also works (optionally) together with the Inventory feature! You can define the # of inventory stock available and when creating invoices the product library will reduce inventory levels and notify when you’re running low!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Alerts When Client Views & Pays Invoices

Forever Free

Want to know when your client clicks to view their invoice?

Set up notifications when clients view quotes, invoices, make payments, and also if a clients payment fails. 

If you have additional account users, you can also be notified when your User are creating and sending out quotes & invoices! 

Many notification options to keep you informed of all actions taking place within your account!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Projects, Tasks & Track Time

Forever Free

Task time-tracking allows you to accurately record every second spent on each individual task and quickly transfer timed data to the relevant invoice.

  • Create Project, Tasks, and Track Billable-Work
  • Convert Timed-Tasks to Invoices with 1-Click
  • Easily Categorize to Search Tasks & Projects

When you’re done with a task or series of tasks within a project, simply click and send your work-time to an invoice with 1-click!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Accept Deposits & Partial Payments

Forever Free

Do you require a deposit or down-payment from clients to commence your work?

Set partial payments/deposits with unique due dates for partial payments/deposits! After your client pays the partial payment the invoice will automatically update itself with the balance due and set the new final invoice due date.

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

 

Create a Free Account!

Approved Quotes Auto-Convert to Payable Invoices

Forever Free

Automate your workflow! When you email out quotations to your clients, they can “Click to Approve” the quotation which then converts the quote into a payable invoice!

Invoices can then be paid online with 1-click, and your account documents all steps!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Client-Side Portal & Invoices/Payments History

Forever Free

Every action your clients take is recorded and viewed into their client-side portal. 

Invoices, quotes, payments and more are tracked.

Uploaded documents, payment methods, client-profile – everything is accessible and recorded to ensure a smooth experience for you & your clients!

Your clients also have dynamic functionality to run their balance statements with custom date & data parameters!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Recurring Invoicing & Auto-Billing Clients

Forever Free

If you have clients that need to be billed again & again on a fixed schedule (weekly, monthly, etc…), Invoice Ninja offers auto-billing via the world’s favorite payment gateways:

  • Stripe
  • WePay
  • Braintree
  • Authorize.net​​
  • Mollie
  • GoCardless
  • Square
  • Eway Rapid
  • PayFast
  • Checkout.com
  • Paytrace
  • Forte

Auto-billing (AKA “token billing”) is a feature that enables the payments system to capture your clients’ credit card details and store them for billing at a future date. Token billing enables auto-billing, which means future invoices can be issued automatically. Invoice Ninja integrates seamlessly so you can enjoy all the advantages of token billing via your Invoice Ninja account.

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Track Inventory Levels

Forever Free

The inventory management feature works together with your “product library”!

Set inventory stock within your product library with threshold notifications. When you create invoices and populate invoice line-items, the inventory stock levels will reduce automatically! When your stock runs low the system will email you a notification reminder to stock up!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Invoice Template Designs

Forever Free

Beautiful well formatted invoices are critical to show clients that you mean business!

Invoice Ninja offers 11 invoice template designs. Free users have 4 free invoice templates, Pro & Enterprise user have all 11 invoice template designs.

Each invoice template can be customized with your company logo, colors scheme to match your brand, and detailed formatting customizations are also offered!

Give your clients a truly branded experience with your company by customizing your invoice templates to match your company branding! 

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Online Payment Gateways

Forever Free

Integrating your Invoice Ninja account with a payment gateway allows clients to pay their invoices with 1-click! 

The payment gateway processes the transaction in the background while your client never leave their Invoice Ninja client-side portal. Seamless! 

Integrate your invoices with: 

  • Stripe Payments
  • WePay Payments
  • PayPal Payments
  • Checkout.com Payments
  • Braintree Payments
  • PayFast Invoice Payments
  • Authorize.net Payments
  • Square Payments
  • Mollie Invoice Payments
  • Many more!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Upload your Company Logo

Forever Free

Providing your clients a branded experience is critical for professionalism and building trust. Upload your company logo to your preferred invoice template design.

All accounts, Free & Pro/Enterprise, are able to upload logos an customize their invoice colors to match their logo & company brand theme.

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Create & Email Invoices & Quotes in Real-Time

Forever Free

Real-time PDF preview creation shows your invoice review as you build it in real-time. Utilize the product library to quickly populate invoices with 1-click, view the invoice .PDF preview to ensure everything looks awesome, and send it out!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!

Dynamic Dashboard Data

Forever Free

View revenue, invoices sent, recent activity data. Track upcoming invoices, invoices past due, and more!

​

Free Invoicing Software for Small Business.
Focus on doing what you love.​ We’ll help with the invoicing​:)

Create a Free Account!