Handyman services include plumbing, painting, patching, gutter repair, drywall installation, and much more. When you provide handyman services, it’s essential to be as precise as possible when crafting an invoice for the work you performed.
If you’re wondering what to include on your handyman services invoice, don’t fret. In this post, we discuss the basics of a handyman invoice and how to create your own in a few clicks.
Benefits of Using a Handyman Services Invoice
Most handymen are not licensed tradespeople and often operate as individuals rather than under a business name. Regardless, there’s no reason your invoicing shouldn’t be professional.
Using a formal invoicing system allows you to streamline payments, better maintain payment records, improve your customer experience, and efficiently organize client information.
If you’re working with multiple clients, it also helps you divide your time wisely and earn what you’re worth. How? Because once you’re clear about the rates each client pays for a specific service, you know how much effort and time to invest in the project.
Features of a Handyman Services Invoice
If you’re not using a free handyman invoice template and are creating your invoice manually, don’t forget to include these key elements:
- Invoice number: This is a unique identifying code that helps you keep track of and reference your invoices. You can create unique invoice numbers using various formats, such as:
- Sequential numbers (e.g., 001, 002, 003)
- Date (e.g., 02032023-001, 03032023-002)
- Client initials (e.g., JW-01, AP-01, EM-01)
- Issue date: This is the date you generate and send the invoice to your client. Most invoicing software, such as Invoice Ninja, adds this date automatically.
- Due date: This is the last date on which the client can pay the amount due before incurring late charges .
- Business name and address: This is your registered business name and address. You can use your name and home address if your business isn’t registered.
- Client’s name and address: this is the name of the paying party and their address. The address may not be the site where you work. For example, if a person hires you to maintain a vacant property, you bill them using their name and home address.
- List of items or services: List the handyman services provided, such as electrical tasks, tiling, general house maintenance, etc.
- Items/service description: This is a description of the services provided. For example, if you listed electrical tasks in the list of items, you can explain them here with descriptions such as “installed a fan, repaired a switchboard, and changed light fixtures.”
- Hours/rates: Some handymen charge the hours worked, while others bill by the service. If you charge by the hour, you need to include an hourly rate in your invoice. For instance, if you’ve installed a door in two hours at $65 per hour, your bill will be $130.
- Amount due: Subtotal, tax, and total amount due are listed separately.
- Payment information: List accepted payment methods, such as credit card, wire transfer, and check, along with relevant details.
- Payment terms: These are terms and conditions that define how to make payments, how to settle disputes, and the penalties that apply in case of a late payment.
How to Easily Create an Invoice
If you create an invoice from scratch, it’ll take you at least an hour to get everything right—and that’s just for one client. If you’re plugging away at multiple projects, half of your working hours will be spent creating invoices.
Keep in mind that you won’t get paid for the time you spend creating accurate invoices. So, to save yourself the hassle of manually entering data into every invoice, think about using invoicing software like Invoice Ninja with customizable invoice templates.
Here’s what you have to do:
- Create an account on Invoice Ninja.
- Enter your business details, such as your business name, address, logo, etc.
- Pick a predesigned invoicing template or create your own. For instance, you could choose a simple invoice template if you want to get it done as fast as possible. If you want your bill to look professional, you could go for a more elaborate business invoice.
- Fill in your client’s name and address, as well as other service-specific details such as the number of hours you worked, what materials you used, etc.
- Send the invoice to your client directly from the invoicing tool. You’re done!
Finishing Up
Administrative tasks are a necessary evil. If you want to get paid promptly, you need to prioritize invoicing. Invoice Ninja can make this process simple and painless.
For more helpful invoicing tips, check out our posts on what is billed on a home repair invoice and what a home repair contractor invoice template looks like!
