Beautiful invoices your clients will love
Free invoice templates,
designed around your brand
Free invoice templates for every business style. 11 invoice template designs to get you started - each 100% customizable with your logo and brand colors.
Free, Pro, Enterprise
Invoice Templates
11
professional invoice templates
11 invoice template designs. Each template is fully customizable — create unlimited variations to match your brand.
Find the perfect invoice design
Every Invoice Ninja account includes the same 11 designs. Pick one as your default, switch any time, and use a different design for quotes and credits if you like. Each design picks up your logo, your colors and the fields you choose, so it looks like yours, not ours.
Plain
Minimal, text-onlyPlain is the no-frills design: clear headings, a simple line-item table and plenty of room for your terms. It prints cleanly in black and white, so it suits businesses whose clients still file paper invoices.
Use this design →
Clean
Minimal, well-spacedClean adds a little structure to Plain, with crisp dividers and generous spacing that make long item lists easy to scan. If you aren't sure where to start, start here.
Use this design →
Bold
High-contrast, brand-forwardBold puts your logo and primary color front and center, with heavy headings and a strong total that clients can't miss. It works well for job-site invoices that need to read at a glance.
Use this design →
Modern
Contemporary, balancedModern uses refined proportions and a contemporary type hierarchy to look current without shouting. It's a safe, polished default for businesses that want to look established.
Use this design →
Business
Corporate, structuredBusiness is laid out the way finance teams expect: company and client details in tidy blocks, clear invoice details and an orderly totals section. Choose it when your invoice lands in an accounts-payable inbox.
Use this design →
Calm
Soft tones, lots of whitespaceCalm uses soft accents and open space to create a relaxed, approachable feel. It pairs well with muted brand palettes.
Use this design →
Creative
Design-forwardCreative is built for people whose work is visual. Its expressive layout gives your logo and colors room to carry the page, so the invoice feels like part of your portfolio.
Use this design →
Elegant
Refined typography, premiumElegant uses refined typography and restrained detailing to signal quality. It's the design for businesses whose price point calls for a little polish.
Use this design →
Hipster
Vintage-inspired, characterfulHipster borrows from vintage print with characterful type and a handmade feel. It's ideal for brands that want their invoices to have personality.
Use this design →
Playful
Bright and energeticPlayful uses bright color and a lively layout to keep things friendly. It still covers everything a professional invoice needs, with a lighter tone.
Use this design →
Tech
Sleek, preciseTech is a sleek, precision-focused layout that suits technical work, recurring subscriptions and detailed task or hourly line items.
Use this design →
Fully Custom
Pro · Enterprise · PremiumBuild your own design in the HTML/CSS design editor with a live preview, or start by cloning any of the 11. On Premium Business, our Invoice Design Service can build it for you.
See plans →Available templates
Find the perfect invoice design
Every template is fully customizable — add your logo, choose your colors, adjust fonts and layout. Make it yours.
Plain
A no-frills, text-only layout that puts your invoice information front and center — nothing to distract, nothing to detract.
Clean
A crisp, well-spaced layout with subtle structure that gives your invoices a polished, professional appearance without any visual noise.
Bold
Makes a strong first impression with high-contrast typography and prominent branding — ideal for businesses that want their invoices to stand out.
Modern
A contemporary layout with refined proportions and clean lines, designed to look at home with today's most professional brands.
Business
A structured, corporate-style layout built for professionalism — perfect for consultants, agencies, and established businesses who invoice with authority.
Calm
Soft tones and generous whitespace create an invoice that feels measured and composed — well suited to creative professionals and service businesses.
Creative
A design-forward layout with personality and flair — ideal for designers, photographers, and creatives who want their invoice to reflect their craft.
Elegant
Refined typography and understated details combine to produce an invoice that feels premium from the first glance to the last line item.
Hipster
A vintage-inspired layout with character and charm — perfect for independent businesses, artisans, and brands with a distinct personal identity.
Playful
Bright, energetic, and approachable — this template brings warmth and personality to your invoices, great for client-facing businesses that like to keep things fun.
Tech
A sleek, precision-focused layout built for developers, SaaS companies, and tech businesses that want their billing to match their brand.
Fully Custom!
Design your invoice exactly the way you want it — upload your own layout, apply your brand colors, and create a look that's uniquely yours.
11 invoice templates total. Upgrade to unlock customizations →
Full customization
Make every invoice look like yours
Every template is a starting point, not a limitation. Customize every detail to match your brand perfectly.
🎨
Your Logo & Colors
Upload your company logo and set your brand colors. All plans including free support full logo branding on every invoice.
✏️
Custom Invoice Designs
Pro & Enterprise: go beyond templates and create fully custom invoice designs with the built-in design editor.
🌐
Branded Client Portal URL
Clients view and pay invoices at your branded URL — YourSite.invoicing.co (Pro) or Billing.YourCompany.com (Enterprise). Learn More →
🌍
Multiple Languages & Currencies
Invoice in any of dozens of supported languages and currencies. Set different languages per client for a localized experience.
📋
Custom Fields
Add custom text, date, dropdown, and checkbox fields to your invoices and quotes. Tailor every document to your workflow.
📎
Attach Files to Invoices
Enterprise: attach proposals, agreements, design files (.pdf, .jpg, .doc, .xls, and more) directly to any invoice.
Make every invoice look like yours
A template gets you started. Your brand makes it memorable. In Invoice Ninja's Invoice Design settings you decide exactly how every invoice, quote and credit looks.
Your logo, everywhere
Upload your logo once and it appears on invoice PDFs, emails and your client portal. Logo branding is included on every plan, including Free.
Your brand colors
Set a primary and secondary color and every design adopts them for accents, headings and tables. Paste in your exact hex codes so invoices match your website.
Your fonts
Choose a primary and secondary font and set the base font size, so your invoices use the same typography as the rest of your brand.
Page layout & size
Portrait or landscape, with A4 or another common paper size, so the PDF prints correctly wherever your clients are.
Show exactly the fields you need
Add, remove or reorder fields in each section: client and company details, invoice details, product columns, task columns and totals. Hide empty columns automatically.
Custom fields
Add your own fields for your company, clients, products and invoices, such as a VAT or license number, a PO reference or a job-site address, and print them on the PDF.
Your words, your language
Rename built-in labels (call "Items" "Services" or "Parts") and send invoices in your client's language and currency.
Different designs for different clients Pro
With client group settings (Pro), VIP clients can get one design and everyone else another, each with its own currency, language and payment terms.
Fully custom designs Pro
On Pro and above, open the HTML/CSS design editor, clone any of the 11 designs and make it your own with a live preview. Or let our team build one with the Invoice Design Service on Premium Business.
Branded client portal URL
Clients view and pay in a portal at YourSite.invoicing.co on Pro, or on your own domain such as Billing.YourCompany.com on Enterprise.
Attach files to invoices Enterprise
Attach contracts, timesheets or photos to an invoice so clients get everything in one place.
From generic to unmistakably yours
Here's the same invoice twice. On the left is a default design. On the right is the same design after two minutes in Invoice Design settings: logo added, brand colors applied, fonts swapped and a custom field for the PO number. Same data, very different first impression.
One business, three looks
See your invoice as you build it
Invoice Ninja shows a real-time PDF preview while you work. Add a line item, change a tax rate or swap the design and the preview updates instantly. What you see is exactly what your client receives, with no export-and-check loop.
- A real-time PDF preview on every plan, including Free
- Try a new design or color on your own invoice data before you commit
- Apply a design change to new documents, or update all existing records in one click
- Building a custom design? The design editor previews it live against a real invoice, quote or credit
Quotes, credits and statements that match your invoices
Your brand shouldn't stop at the invoice. The same designs apply to quotes, credit notes and purchase orders, and you can set a separate default design for each. Client statements, payment receipts, refund receipts and delivery notes have their own ready-made templates, so every document your client sees looks consistent.
Clients approve online, with an optional e-signature, and the quote converts to an invoice.
Branded credit notes that match the original invoice.
Send suppliers POs in your own design.
Ready-made statement templates, plus payment and refund receipts.
Clients view, sign and pay in a portal carrying your logo and colors.
Once a client signs in the portal, the signature can be shown on the PDF.
What should a professional invoice include?
Whichever design you choose, a professional invoice needs the same essentials. Invoice Ninja's designs include fields for all of them, and you can add your own.
- 1Your business details
Name, logo, address, email and phone, plus a tax or VAT number where your country requires one.
- 2Your client's details
Company or contact name, billing address and, for B2B, their tax ID.
- 3"Invoice" and a unique number
Invoice Ninja numbers invoices automatically.
- 4Invoice date and due date
Set default payment terms once and every invoice calculates its own due date.
- 5Itemized products or services
Description, quantity, rate and line total. Product columns for goods and parts, task columns for hours.
- 6Taxes and discounts
Show tax per line or on the total, clearly separated.
- 7The total due
Make it the most prominent number on the page. Every design does.
- 8How to pay
Bank details, accepted methods and a pay-online link to your client portal. Swiss QR and SEPA EPC codes are available where relevant.
- 9Terms and notes
Late-fee policy, deposit terms, a thank-you note.
- 10Any required regional fields
Some countries require extra fields or e-invoice formats. See e-invoicing.
Which invoice design suits your business?
Our designs aren't tied to an industry, and any of them works for any business. Here are some pairings we suggest to help you choose.
| Business | Suggested designs | Why it works | Setting worth turning on |
|---|---|---|---|
| Handyman & home repairRead the guide → | | Easy to read on a phone at the job site; strong total | Deposits and partial payments for materials |
| Painting & decorating | | Clean room for per-room or per-surface line items | Custom field for the job-site address |
| Auto repair | | Structured tables for parts and labor | Product columns for parts, task columns for labor |
| Consulting | | Looks right in a client's accounts-payable inbox | Hourly task line items; PO number field |
| PhotographyRead the guide → | | Lets your visual brand lead | Deposit on booking; quote with e-signature first |
| Video & film productionRead the guide → | | Contemporary layout for crew, gear and edit days | Custom labels (e.g. "Deliverables") |
| Art & commissionsRead the guide → | | Personality that matches your work | Partial payments for milestones |
| Legal & professional services | | Restrained and formal | Hide empty columns; detailed terms |
| Landscaping & gardening | | Fresh and simple for repeat customers | Recurring invoices for seasonal work |
| Nonprofits | | Clear, trustworthy, no frills | Custom fields for donor or grant references |
| Developers, IT & SaaS | | Sleek layout for subscriptions and detailed tasks | Recurring invoices with auto-billing |
Why invoice design matters, and why a template file isn't enough
Your invoice is often the last thing a client sees from you, and the one they act on. A clear, branded invoice looks professional, answers questions before they're asked and makes paying easy. A downloaded template file only does the first part.
| Template file (Word / Excel / Docs) | Invoice Ninja designs | |
|---|---|---|
| Branded with your logo & colors | ✕Manually, on every file | ✓Set once, applied to every invoice, quote and credit |
| Totals, taxes, discounts | ✕Formulas you maintain | ✓Calculated automatically |
| Invoice numbers & due dates | ✕Typed by hand | ✓Automatic |
| Preview | ✕Export and check | ✓Real-time PDF preview |
| Client pays | ✕Separately, by bank or check | ✓Pay online from the invoice link and client portal |
| Change your look | ✕Re-edit every file | ✓Switch design; optionally update all existing records |
| Matching quotes & credits | ✕Separate files | ✓Same designs, separate defaults per document |
| Recurring billing & reminders | ✕Not possible | ✓Recurring invoices and auto-billing (all plans); reminders (Pro) |
Invoice template FAQs
Are Invoice Ninja's invoice templates free?
Yes. All 11 invoice designs are included on the Free plan, which is free forever and needs no credit card. It also includes logo branding and the real-time PDF preview. The Free plan covers up to 5 clients with unlimited invoicing. Paid plans add full design customization and remove the "Created by Invoice Ninja" line from your invoices.
Can I download these templates as Word, Excel or PDF files?
These designs live inside Invoice Ninja rather than as downloadable files. You create the invoice in the app, and every invoice you make can be downloaded as a PDF or sent directly to your client with a pay-online link.
How do I add my logo and brand colors?
Upload your logo in Company Details, then set your primary and secondary colors in Invoice Design settings. Every design picks them up automatically, and the live preview shows the result straight away.
Can I change the fonts and layout?
Yes. Invoice Design settings let you pick primary and secondary fonts, the base font size, portrait or landscape layout and page size, and choose which fields appear in each section.
Can I create a completely custom invoice design?
Yes, on Pro, Enterprise and Premium Business. The custom design editor lets you clone one of the 11 designs and edit its HTML and CSS with a live preview, then import or export designs. Premium Business also includes an Invoice Design Service, where our team builds the design for you.
Can I use different designs for different clients?
Yes. You can set a separate default design for invoices, quotes and credits. With client group settings (Pro), a group of clients can get its own design, language, currency and payment terms.
Do quotes, credit notes and statements use the same designs?
Quotes, credits and purchase orders use the same designs, each with its own default. Client statements, payment receipts and delivery notes have their own ready-made templates.
Can I add custom fields like a PO number or VAT number?
Yes. Add custom fields to your company, clients, products and invoices, then print them on the PDF. You can also rename built-in labels so the invoice uses your terms.
Can I invoice in other languages and currencies?
Yes. Invoice Ninja supports dozens of languages and currencies, and you can set them per client so each client receives invoices in their own language and currency.
Will my clients see "Invoice Ninja" on my invoices?
On the Free plan, invoices include a small "Created by Invoice Ninja" line. Pro and above remove it, and Pro adds a branded portal URL (YourSite.invoicing.co). Enterprise lets you use your own domain, such as Billing.YourCompany.com.
Start sending beautiful
invoices today.
Pick a design, add your logo and send your first branded invoice in minutes. Free forever for up to 5 clients, no credit card required.
Paid plans come with a 30-day money-back guarantee.
See your invoice as you build it
Invoice Ninja's real-time PDF preview shows exactly how your invoice will look as you type. No surprises before you hit send.
- Real-time PDF preview as you build
- Product library to auto-populate line items in 1 click
- Send via email or share a direct payment link
- Clients pay with 1 click — no account needed
Start sending beautiful invoices today.
Free forever · No credit card required