For those of us born in the early nineties or anytime before, we actually remember life before the internet. Memories of offices and workspaces packed to the rafters with rows upon rows of filing cabinets probably fuel your nightmares. Or, in cases of small business owners simply too busy to bother, stacks and stacks of paperwork in every direction you looked.
In the best-case scenarios, each of these stacks or cabinets were labeled and organized either alphabetically or numerically. In the worst cases, it was often an impossibly confusing mess. If a business or customer had a question or concern regarding an invoice, someone had to manually dig around for information, which resulted in loss in productivity.
It wasn’t just invoices either. It was also documentation regarding payments. The definition of an invoice was somewhat fuzzy, and copies of receipts, purchase contracts, and price quotes often got mixed in and confused with one another. This often led to wires getting crossed and mistakes being made.
Back in those days, we didn’t have consulting invoice templates or digital signatures. Thankfully, we now live in a time where almost no one uses paper anymore unless you visit a major retailer in person. Most businesses have evolved to online or digital invoicing. But what does that look like and what can it mean for your business? We will discuss all that and more in this article.
Thanks to online invoicing systems, most of the headache we talked about above has been eliminated. Need to look up an invoice from last week or last year? No problem, just run a quick search and all the information you need is at your fingertips. Calculating taxes? Forget your calculator, all taxes can be automatically tabulated and exported to the accounting software of your choice.
Online invoicing systems have taken what used to require entire teams of people an entire day and reduced it to something that can be managed by a single person in minutes.
Furthermore, there is no need to store documents locally on your computer or in file cabinets. Everything is in the cloud and can be accessed anywhere, anytime, and instantaneously. This saves valuable square footage that could be put to better use as retail space or even just a comfy couch for your office.
Online Invoicing Made Easy
Invoice Ninja has made it their mission to not only help businesses and freelancers up their invoice game, but also handle everything from quotes to payments and receipts.
Generate digital price quotes for goods and services, get confirmation from customers, and turn it into an invoice. You can seamlessly receive payments from a customer and once confirmed by them, it becomes a receipt. All with a single click at each step. No paper, no pens, no hassle, no problem. With Invoice Ninja, both businesses and their clients receive confirmation at every step in the process so all parties always know where things stand.
Online Payments and More
As a business owner, you can rest easy knowing that Invoice Ninja isn’t just here to provide basic invoice templates, we can also help manage payments using the payment provider of your choice. Paypal, Square, and more are all available on our easy-to-use platform.
Furthermore, if your customers aren’t paying your invoices on time, you can set automated email reminders to be sent out to your customers the minute an invoice becomes past due. Lastly, because there is a clear record of each transaction and all the steps in between a digital paper trail is there at your fingertips should you need it. Create an account, set up an invoice template, and start doing business right away!