What is free invoicing software?

Free invoicing software is an easier, faster, and smarter way to get paid, issuing professional, customized, and official invoice documentation to your clients in seconds–leaving you free to concentrate on everything else.

Is invoicing software secure?

We take security seriously and provide invoicing software with the latest data protection and cybersecurity safeguards to protect your information, billing details, and client contact information. Issuing invoices through our secure portal is massively safer than attaching invoice files to emails, which are vulnerable to hacking and data breaches as they travel from one server to the next.

v4 Legacy

Product

IT Services Invoice Templates

From web design to cybersecurity, Invoice Ninja makes it easy to create invoices for your customers to pay faster than you can say application programming interface. Using customizable templates, you can make fine-tune your invoice design to the perfect solution for your firm’s invoicing.

Create Professional Invoices for IT Services

Invoice Ninja’s invoicing solutions make it as easy as possible for your customers to view invoices and make payments with a single click. Whether you bill by the hour or by the project, you can easily break down the costs for your customers to see exactly what they are paying for.

Make Invoicing Simple

You can use our professionally designed templates and simply upload your company logos and information to instantly create an invoice.

Invoice Ninja isn’t just about creating invoices, however. It also helps you create customizable quotes to send to your customers for them to view and approve. Once a quote is approved by your customer, you (or your client) can convert the quote into a payable invoice with a single click!

You can also break down your invoices into separate payments as each project milestone is completed. With Invoice Ninja, receiving partial payments or deposits is easy, as both you and your client will have full visibility to any payments made as well as outstanding payments.

The moment a customer views and invoice or makes a payment, you’ll instantly be notified. Getting notifications is so simple, you’ll start associating our notifications with a ringing cash register as the payments roll in.

Invoice & Quotation Designs

Beautiful, Professional, Custom Template Designs

Enterprise & Pro

Free

Bold Invoice

Creative Invoice

Business Invoice

Hipster Invoice

Elegant Invoice

Tech Invoice

Playful Invoice

Modern Invoice

Business Invoice

Bold Invoice

Playful Invoice

Plain Invoice

Modern Invoice

Tech Invoice

Clean Invoice

Hipster Invoice

Creative Invoice

Elegant Invoice

Logistics Company Invoice Template Designs

You can make your invoices fun, creative, or serious depending on the tone you want to convey to your customers. Not only does Invoice Ninja make creating invoices a snap, it also makes it as easy as possible to do currency conversions.

Set your home currency to any currency you’d like, then set your client’s currency to their preferred currency type. Our automated currency conversions allow you to view your invoices in your home currency, while your customers see their home currency when they open the invoice through our client portal.

Invoice Ninja makes it easy to create and add third-party files to your invoice emails, so your customers can view any additional documentation associated with the invoice without having to send separate emails. Keeping the digital paper trail neat and clean has never been so simple.

Hate chasing down past-due payments? Chase no more, thanks to Invoice Ninja’s automated payment reminders. Simply create polite and easy-to-understand email templates that will be automatically sent to your customers to remind them the moment an invoice becomes past due. You can also receive payments on all the most popular payment platforms such as Stripe, PayPal, WePay, and more.

Join the invoicing revolution today and see what Invoice Ninja can do for you and your IT services business!

Product

Create Custom Invoicing Templates for your Industry

More examples! Find the right type of invoice for your business:

Frequently Asked Questions

What are the benefits of using invoice templates?

Businesses need their invoices to be clear, legally valid, set on time and professional–a hastily typed Word document or email simply doesn’t give the right impression and can pretty easily be mistaken for spam.

Invoice template provides a done-for-you format. All you need to do is upload your logo and company details (or personal information if you’re a freelancer) and enter the relevant billing to have a professional invoice. It’s quick, simple, and free!

Missing out something crucial from an invoice is all too easy when you’re in a rush, working through a massive pile of outstanding admin, or trying to type or write out every business invoice manually. Our templates are ready to go, with options to link to your preferred payment method, ensuring you don’t skip past anything important, such as sales tax, payment due dates, or your contact details.

Which invoice template formats should I use?

The choice of invoice template is yours–browse through our professional templates and pick a style that feels right for your business! Our free plan includes four freelance invoice templates to choose from, or you can go Pro and unlock access to a library of eleven invoice formats that you can use for your business.

When you first create your Invoice Ninja account, we’ll give you a nudge to upload your business logo to invoices, so every invoice you produce is tailored to you.

How do I make an invoice for my small business?

It’s simple, and you don’t need bookkeeping or accounting expertise to produce professional, consistent invoices, whether you’re an experienced business owner or just starting out. Here’s how it works:

Create an Invoice Ninja account, enter your details, and upload your logo onto the invoice.
Pick the template you like best, and type in the relevant info: customer name, address, and any other relevant invoicing details.

That’s it! Shoot your invoice over to your client directly and integrate your payments solution if you wish, such as a Pay Now button linked to your Stripe, PayPal or WePay account, and you can tick your invoicing off the list.

If you get stuck or need a few pointers, you can access tons of tips with over 5,000 community members in our exclusive Slack group, a wealth of guidance in our online forums, or you can send us a quick message for support from the Invoice Ninja team.

Which are the best invoice templates?

We set out to make business invoicing stress-free and seamless, combining advanced software features and security with transparent pricing, amazing service, and all the tools you need. Our pricing plans are varied and scalable, starting with a zero-cost option for up to twenty clients, unlimited invoicing, four templates, branded documents, and auto-billing functionality.

As your business grows, we’re right here with you, offering Pro and Enterprise solutions, always backed by our friendly support services. Invoice Ninja also has a handy desktop app, or you can log into your account from anywhere, making it easier than ever to handle your invoicing remotely in just a few clicks.

How do I start invoicing online?

Where do I begin?

Create a FREE Invoice Ninja account
Upload your logo & choose an invoice design
Integrate your payment gateway
Create clients, invoices, get paid!

How do my clients pay their invoices online?

A merchant processor is also called a ‘payment gateway‘. After integrating a payment gateway with your Invoice Ninja account, your clients will see a “Pay Now” button on their invoices.

What is a Merchant Processor/ “Payment Gateway”

The ‘payment gateway’ processes your clients payment and your clients never leave their Invoice Ninja client-portal.

The payment gateway then deposits the money into your business bank account.

Invoice Ninja supports dozens of payment gateways, click here for the full list.

How do I upload my company logo on invoices?

Navigate to Settings>Company Details, and click “Logo” to upload or change your logo. This is available to all invoice plans, including free:)

How do I customize my invoice template design?

Free Invoice Ninja accounts include 4 free invoice template designs, Pro & Enterprise plans include 11 invoice template designs!

All plans allow you to upload your company logo/branding to invoice clients with a professionally branded invoice design.

The Pro & Enterprise plans also allow advanced customization of invoice designs.

Find out why small businesses around the world trust Invoice Ninja.

You can focus on doing what you love, we’ll help with the invoicing.

Get the support you need

Ninja Support Forums

Connect with thousands of Invoice Ninja users on our community forums.

Launch Forums!

Contact Email

We want to hear from you! Questions? We’re here to help!

Contact@invoiceninja.com

Slack Community

Join over 5,000 Invoice Ninja members on our community Slack channel!

Join Slack

Start Invoicing Today!

Invoice Clients, Get Paid Fast!

Product

IT Services Invoice Templates

Create Professional Invoices for IT Services

Make Invoicing Simple

Invoice & Quotation Designs

Bold Invoice

Creative Invoice

Business Invoice

Hipster Invoice

Elegant Invoice

Tech Invoice

Playful Invoice

Modern Invoice

Business Invoice

Bold Invoice

Playful Invoice

Plain Invoice

Modern Invoice

Tech Invoice

Clean Invoice

Hipster Invoice

Creative Invoice

Elegant Invoice

Logistics Company Invoice Template Designs

Product

Create Custom Invoicing Templates for your Industry

Frequently Asked Questions

Get the support you need

Ninja Support Forums

Contact Email

Slack Community

Start Invoicing Today!

Products

Why Invoice Ninja?

Resources

Additional Users Activity Notification Settings

Enterprise Ninja

Client-Portal & Vendor Document Upload

Enterprise Ninja

Additional Users & Set Permissions

Enterprise Ninja

Banking Integration

Enterprise Ninja

Custom Domain "Billing.YourCompany.com"

Enterprise Ninja

Attach 3rd Party Files to Invoices & Expenses

Enterprise Ninja

Custom Client-Portal Subdomain

Ninja Pro Features

Storefront Functionality

Ninja Pro Features

Enable third-party apps to create invoices within your account.

Automated Workflow

Ninja Pro Features

Custom Reminder Emails

Ninja Pro Features

Custom Invoice Email Design

Ninja Pro Features

​Set​ a ‘BCC’ Address for Invoice & Quote Emails

Ninja Pro Features

Custom Invoice & Quote Number Sequencing

Ninja Pro Features

Automatic Late Fees on Unpaid Invoices

Ninja Pro Features

Create Reports, Accounts Aging & Client Statements

Ninja Pro Features

Enable Invoice Approval Checkbox or Client Signature

Ninja Pro Features

Customize Email Subjects & Body Text

Ninja Pro Features

Fully Customizable Invoice Template Designs

Ninja Pro Features

Attach Invoice & Quotations PDFs to Emails

Ninja Pro Features

Create Client Subscriptions: Recurring & Auto-Billing

Ninja Pro Features

Create "Client Groups" Workflow Settings

Ninja Pro Features

Send Invoices & Quotes via Gmail & MSN Accounts

Ninja Pro Features

Set a ‘BCC’ Address for Invoice & Quote Emails