There are a lot of erroneous misconceptions flying around about online invoicing, especially when it comes to freelancing or running a small business.
So, to straighten the record out once and for all, we’ve gathered the most common ones and debunked them for you (with the handy help of our own Invoice Ninja features).
My business is too small for online invoicing
All businesses need to invoice their clients so that they can be paid. Whether you are a large multinational or a freelancer working from your spare room, you need to create and send invoices to your clients.
Online invoice software can considerably free up your time, regardless of your business size. If you are working solo, invoice software can save you lots of time and, therefore, money (and free up your time to make you more productive).
We recognize that small businesses, freelancers, and solopreneurs don’t generally have the budget of large corporate players and can end up paying over the odds for software designed with larger business enterprises in mind.
You shouldn’t be overpaying just to get paid.
That’s why Invoice Ninja offers a Forever Free plan in addition to affordable premium plans that outshine expensive competition.
Setting up online invoice software is complicated
It doesn’t have to be.
With Invoice Ninja, you can be up and running in four easy steps.
Once you’ve created your free account, you can log in, customize it and upload your logo to one of our invoice templates. You can then integrate your Invoice Ninja account with a payment gateway to allow your clients to pay their invoices with just one click. (And by the way, we have many payment options to choose from to once again make your life easier and simpler.)
You’ll then be all set to create invoices and get paid!
Online invoicing will cost me more
You don’t need to spend any money at all.
Invoice Ninja offers a free plan with many great features perfect for freelancers, including tracking and billing time to clients.
And if you do decide to opt for the very affordable freelance-friendly Invoice Ninja Pro plan, the small investment is worth it for the time you save in the long run.
Online invoicing won’t eradicate late payment
No. That’s true. But it can go a long way to help prevent it from happening.
With Invoice Ninja, you can set up recurring invoices to regular clients so they receive the invoice on time. You can email payment reminders and easily convert quotes to invoices. In addition, offering multiple payment gateways means your clients have more choice in how they pay you.
On the Invoice Ninja Pro plan, you can set up invoice late payment fees that apply automatically when invoices pass their due dates. These can be a percentage of the invoice or a flat monetary value.
Online invoicing doesn’t help with manual entry of stock inventory
Aha! Invoice Ninja can help with its tracking inventory feature.
You set the inventory stock within your product library. When you create invoices and populate invoice line items, the inventory stock levels will reduce automatically. When your stock runs low, the system will email you a notification reminder to re-stock up.
This is much easier than working out inventory manually and saves you time.
Online invoices are not customizable
Most good invoice software providers include customizable templates as they recognize what an excellent marketing tool a branded professional laid-out invoice can be.
Invoice Ninja offers eleven invoice template designs. Free users have four free invoice templates, and Pro and Enterprise users have all eleven invoice template designs.
Each invoice template can be customized with your company logo and color scheme to match your brand, and detailed formatting customizations are also available.
We hope we’ve busted some of the most common online invoicing myths for you and you’ve found our answers helpful. If you have any other questions, just let us know, and we’ll be more than happy to answer them.
Invoice Ninja has Slack and Discord communities in addition to community forums. You can easily contact support via your account or email if you haven’t signed up yet.